PCN Governance Administrator

Reports to: Primary Care Networks Manager

Type: This is a remote position with occasional in-person meetings as needed. Candidates must reside in British Columbia. Temporary full-time, one year contract with possibility of extension.

Compensation Range: $55,000-$60,000 The starting salary range falls within the minimum to mid-point of the salary range.

The Rural and Remote Division of Family Practice (RRDFP) supports over 140 family physicians and nurse practitioners across 12 chapter communities in the province. Operating within four regional health authorities and the First Nations Health Authority, our members serve over 90 communities, including territories of more than 50 First Nations and Métis Chartered Communities.

The Rural and Remote Primary Care Networks (PCNs) are dedicated to strengthening primary care services in rural and remote communities, ensuring patients have access to a primary care provider and culturally safe, team-based care that reflects the unique needs of each community.

The 10 PCNs will operate through a collaborative leadership model that includes family physicians, nurse practitioners, the Rural and Remote Division of Family Practice, Indigenous partners, health authorities, community partners, and patient voices. The Rural and Remote Division of Family Practice provides management and administrative support to the PCNs, fostering integrated, sustainable, and locally responsive primary care solutions.

PCN Governance Administrator

Reporting to the PCN Manager, the PCN Governance Administrator is responsible for coordinating processes, managing information flow, and providing both secretariat and strategic support functions for the Rural and Remote Division Primary Care Network (PCN) Governance. This role plays a key part in supporting the PCN Steering Committee and other PCN partners, ensuring they are well-informed, understand their roles and responsibilities, and are equipped to participate effectively in decision-making processes within the governance structure. This is an exciting opportunity for a skilled professional to apply their expertise in governance and coordination, while helping to build effective systems that support a new governance model and an expanded network of partnerships.

Key Responsibilities and Duties

1. PCN Governance and Committee Support

• Coordinate and schedule meetings for the PCN Steering Committee, Advisory Tables, and subcommittees.

• Prepare and distribute agendas, meeting packages, and supporting documentation.

• Provide secretariat support during meetings, including taking accurate minutes, tracking decisions and action items, and ensuring timely follow-up.

• Maintain organized and confidential records for all governance-related activities, including terms of reference, funding agreements, and policy documents.

• Develop and maintain a governance calendar to support proactive planning of meetings and reporting timelines.

2. Governance Coordination and Engagement

• Collaborate with PCN Managers and Committee Convenors on agenda development, decision tracking, and workflow coordination.

• Advise committee members on governance procedures, policies, and guidelines to support clarity of roles and responsibilities.

• Support onboarding and orientation of new governance members by co-developing materials and processes.

• Engage with internal and external partners, including Doctors of BC and the Ministry of Health, to ensure alignment with broader governance expectations.

3. Reporting and Strategic Support

• Analyze data and trends to generate insights that inform governance planning and decision-making.

• Coordinate with PCN staff and partners to compile regular reporting on key performance indicators.

• Contribute to strategic planning activities and special projects related to governance and policy development.

• Support consistent and timely communication across governance bodies and partners.

4. Administrative Support

• Provide general administrative support to the PCN governance function and leadership team.

• Assist with logistics, communication, and documentation as needed to ensure smooth governance operations.

• Perform other related duties as required.

Qualifications

Preferred Education, Training and Experience

• Undergraduate degree in a relevant discipline with a minimum of three years’ experience or the equivalent combination of education and experience

• Knowledge of BC health care system and primary care

• Experience working in a health care setting or public-sector experience preferred, with working knowledge in the areas of governance, policy development and partnership collaboration

• Experience with development of processes and systems change

• Experience working with Indigenous people and other underserved populations

• Experience working as an executive assistant for a non-profit or similar type of secretariate position coordinating governance functions and partnerships is an asset

• Experience with and/or knowledge of cultural safety and working with Indigenous Communities is preferred

• Experience in Project Management is an asset

Preferred Skills and Abilities

• Strong commitment to cultural safety and humility

• Strong organizational and time management skills

• Ability to communicate effectively, both verbally and in writing

• Skilled in the use of Microsoft office suite (Word, Excel, Teams, Outlook, OneDrive etc.)

• Ability to work independently and in cooperation with others

• Technical writing, editing and proofreading skills with superior attention to detail

• Demonstrated tact, sensitivity, and diplomacy

• Capable of handling multiple priorities with discretion

• Ability to establish and maintain effective working relationships

• Ability to work independently within broad policy and procedural frameworks

• Ability to adapt to changing priorities, work under pressure and meet deadlines

• Knowledgeable in financial processes

• Demonstrated ability to function as a member of a team

What We Offer

• Health and Dental Benefits

• Flexible home-based work with possible in-person meetings occasionally.

• Four weeks/20 days of vacation time to start

• Computer hardware and software applications

• $50 mobile device reimbursement

• Employee Family Assistance Program

• Professional development opportunities

• Supportive culture that values healthy boundaries and balanced work.

• Opportunities to develop and grow into other roles

Diversity

The Division strongly encourages applications from Indigenous peoples, Black people, people of colour, immigrants and refugees, working class people, and 2SLGBTQI+ people. Applicants who do not fit these criteria are encouraged to self-identify, should they feel comfortable doing so, and are invited to share how their lived experience would inform their approach and ethics in this leadership position. If you have privilege for the opposite of any of the reasons below, please share what you are presently doing be anti-racist, classist, sexist etc.

Application

Please submit a resume and cover letter via CharityVillage by August 8. 2025. We thank all applicants; however, only those selected for an interview will be notified.

This is a full-time role and standard hours of work for this position will be 37.5 hours per week between the hours of 8:30 AM – 4:30 PM. To respond to business needs, the ideal candidate will be flexible to occasionally work outside of normal business hours such as early mornings, evenings and weekends as needed.

To find out more about our organization and our programs, visit: http://divisionsbc.ca/rural-and-remote

For more information about the Ministry of Health’s Provincial Primary Care Network Strategy, please visit: https://fpscbc.ca/what-we-do/system-change/primary-care-networks