Payroll Clerk / Administrator

Employment Type: Full-time (Permanent)
Department: People and Culture
Union: Excluded
Salary: 55,000 CAD annually
File #: 25-PC-11 (1 OPEN)
Posting Date: December 18, 2025
Posting Close: December 24, 2025
Location: 192 Carlton St., Toronto, ON
Reason for vacancy: Replacement

Position Summary
Reporting to the Manager, as designated by the Director Human Resources, the Payroll Clerk / Admin will work closely with the People and Culture team. The Payroll Clerk / Admin will be responsible for managing transactions for payroll related to, but not limited to, hiring, employment updates and terminations, and adhere to all guidelines set out by all levels of government. The Payroll Clerk / Admin will also prepare for payroll processing.

Duties and Responsibilities

• Process the full biweekly payroll cycle independently (e.g., inputs, validations, reporting, remittances, ROEs) for salary and hourly employees and filing of related reports) e.g., benefits reporting, accounting, and tax reporting) in a timely manner and accurately.
• Review new employee payroll files ensuring correct banking information and set them up in the payroll system.
• Review resignations and terminations in the payroll system, including pay out of monies owing.
• Statutory Compliance & Remittances. Ensure compliance with CRA payroll legislation, including:
  • Canada Pension Plan (CPP)
  • Employment Insurance (EI)
  • Federal and provincial income tax deductions
  • Prepare and submit CRA remittances accurately and on time
  • Manage Ontario Employer Health Tax (EHT) calculations and filings, where applicable
  • Administer ROEs through Service Canada
• Maintain accurate records related to payroll updates and changes.
• Investigate payroll issues and discrepancies and submit the findings to the Supervisor.
• Assist with completing tax forms and reporting requirements related to payroll.
• Liaise with external parties regarding payroll inquiries.
• Address employee queries and issues related to the payroll process.
• Prepare, reconcile and remit payments related to benefits, RRSPs, and union dues.
• Perform a wide range of filing and/or reporting work as required.
• Other duties as required.

Qualifications

• Relevant post-secondary diploma in business administration, payroll administration or equivalent work experience.
• Minimum one (1-2) year related experience in payroll and administration in a fast-paced and dynamic environment.
• Member of the National Payroll Institute with Payroll Compliance Practitioner Certificate a strong asset.
• Knowledge of federal and provincial payroll regulations and requirements.
• Experience using UKG Pro WFM to process payroll a strong asset.
• Strong analytical skills, accuracy and attention to detail.
• Excellent organizational and time management skills with the ability to prioritize and meet multiple deadlines.
• Ability to exercise good judgment, sensitivity, confidentiality and handle stressful situations with tact and diplomacy.
• Strong written and verbal English language communication skills.
• Advanced level of computer literacy utilizing MS Office applications, and web-based systems.
• Must be qualified to work in Canada legally for the employer.
• Able to provide a Vulnerable Sector Screening check with a ‘Clear’ or satisfactory result that meets the operational requirements of the Agency.

Dixon Hall may use Artificial Intelligence-assisted tools during the recruitment process to support efficiency and consistency. Final hiring decisions are made by the Human Resources team.

Dixon Hall is dedicated to fostering an inclusive selection process and work environment, guided by their Race Relations and Employment Equity Policies. If selected for an interview, please inform the hiring manager or the People and Culture team of any accommodations you may require during the interview process.

To achieve their goal of inclusivity and diversity, Dixon Hall actively seeks exceptional candidates from varied backgrounds and with lived experiences. Individuals who self-identify as being from marginalized communities, including Indigenous peoples, racialized persons, persons with disabilities, and those from the 2SLGBTQIA+ community or who have experienced homelessness, are strongly encouraged to apply.