Payroll & Benefits Administrator

We are seeking a detail-oriented Payroll & Benefits Administrator to join our Accounting and Finance Team. This role is responsible for delivering accurate, compliant, and timely payroll and benefits administration for a mid-sized charitable organization.

Reporting to the Comptroller, and having a dotted-line relationship with HR, you will manage full-cycle payroll, administer employee benefits and pension plans, and other assigned accounting tasks. This is a hands-on role suited to someone who is technically strong, highly organized, and comfortable working through complex payroll and benefits scenarios. This role will also work closely with department heads, supervisors and employees.

Key Responsibilities

Payroll

• Process full-cycle payroll, including validating hours and earnings
• Maintain accurate employee payroll records
• Calculate vacation pay, statutory holiday pay, and sick pay
• Process Records of Employment (ROEs) and terminations in compliance with legislation
• Reconcile payroll registers
• Payroll general ledger entry input including checking expense coding
• Validate and release T4s

Benefits & Pension

• Administer group benefits including enrollment and termination
• Liaise with carriers and brokers; reconcile monthly invoices
• Coordinate WorkSafeBC claims
• Administer pension plans, including enrollments, contributions, and remittances
• Manages union dues

Systems, Reporting, Compliance, and other tasks

• Maintain and audit employee data within the HRIS
• Troubleshoot payroll, benefits, and system issues
• Prepare payroll and benefits reports and support reconciliations
• Manage filing per legislations
• Maintain employee vacation and sick time records
• Support audits and maintain accurate documentation
• Related to payroll and benefit general ledger account reconciliation
• Some banking functions
• Assist Accounts Payables

Qualifications

• PCP (Payroll Compliance Practitioner) designation required; CPM is an asset
• 3–5+ years of full-cycle payroll experience in a mid-sized organization
• Strong knowledge of Canadian payroll legislation and compliance requirements
• Experience with payroll reconciliations, year-end processing, and audits
• Experience with benefits administration, including disability claims and pension plans
• Hands-on experience with HRIS systems; ADP WorkForce Now and Time & Attendance implementation experience strongly preferred
• Experience in a charity or unionized environment is an asset

Skills & Attributes

• High attention to detail and accuracy
• Strong analytical and problem-solving skills
• Ability to manage multiple deadlines in a cyclical environment
• Clear and approachable communicator
• Professional discretion when handling confidential information
• Strong customer service focus

Additional information

• The successful candidate will need to clear a criminal record check as a condition of employment.
• Annual Salary: $68,000 - $79,000 commensurate with experience, plus a comprehensive benefits package and employer matched pension plan.
• Start date: Immediately

How to Apply

Submit a resume and cover letter highlighting how your experience aligns with the needs of the position. Applications will be reviewed on a rolling basis and the posting will remain open until April 12, 2026.