Payroll Administrator

Rexdale Women’s Centre (RWC)

Job Description: Payroll Administrator

Position Type: Full-Time

Remuneration: $26- $28 per hour

Location: 925 Albion Rd., Toronto, ON

Reports to: Director of Finance & Administration

Deadline of submission: Open until fill the position

Submission instruction: Send Resume and Cover letter only through email

Submit to: mhazra@rexdalewomen.org

Position Summary

The Payroll Administrator is primarily responsible for managing payroll functions and providing financial operational support. Key responsibilities include payroll processing, bookkeeping, reviewing financial applications, and recommending efficiencies in financial processes.

Key Responsibilities

1. Payroll Administration (Primary Responsibility)

• Prepare, process, and verify Semi-monthly payroll and benefits for all staff with a high degree of accuracy.
• Maintain and reconcile payroll records and statutory deductions.
• Responsible for remittances to the government, WSIB payment, EHT and any payroll related issues with the Service Canada.
• Ensure compliance with employment legislation, organizational and financial policies and controls.
• Generate payroll reports and ensure payroll entries are properly recorded in the accounting system.
• Respond to payroll-related inquiries from staff professionally and promptly.
• Responsible for ensuring Payroll schedule is followed, including EFT transfer completed as per payroll schedule.

2. Bookkeeping & Financial Record Keeping

• Maintain accurate and up-to-date financial records using accounting software.
• Process accounts payable and accounts receivable, ensuring timely billing and payments.
• Reconcile bank accounts, credit cards, vendor statements, and petty cash.
• Support month-end and year-end closing processes, including journal entries and account analysis.
• File and maintain complete documentation for financial audits and compliance requirements.
• Maintain Fixed Asset Register and Depreciation.

3. Financial Reporting & Efficiency Improvements

• Assist in preparing internal financial statements, budget updates, and variance reports.
• Identify opportunities to improve financial processes, procedures, and workflow efficiency.
• Recommend enhancements to internal controls to strengthen financial accuracy and accountability.
• Support preparation for annual audits, providing documentation and responding to auditor inquiries.

4. Any other related duties assigned by the Supervisor for the interest of the RWC.

• Preferred: Bachelor degree in accounting/finance
• Minimum 2–3 years of practical experience in payroll and bookkeeping using Sage 300
• Experience in the nonprofit or community service sector is an asset.

Skills & Competencies

• Strong understanding of payroll processes and accounting principles.
• Exceptional attention to detail and accuracy.
• Strong analytical, organizational, and time-management skills.
• Excellent communication and interpersonal abilities.
• Ability to assess and improve financial processes and workflows.
• High degree of professionalism and the ability to maintain strict confidentiality at all times.
• Proficiency in Office 365.