Parish Secretary, St. Leo the Great Parish, Brooklin

Employment Opportunity

PARISH SECRETARY

St. Leo the Great Parish

130 Watford Street Brooklin, ON L1M 1H2

Modified Full time (32 hours per week)

Replacement Position

Target Hiring Salary: $22 per hour

Overview:

St. Leo the Great Parish is seeking a modified full time Parish Secretary to provide secretarial and related office services for the Pastor, members of the parish, and/or various other committees and boards.

Responsibilities:

• Perform secretarial duties for the pastor and the parish committees.
• Receive and place telephone calls, schedule appointments, prepare correspondence and process mail.
• Greet visitors.
• Establish office record keeping and filing systems.
• Maintain a schedule of office hours.
• Schedule parish facilities. Develop and maintain a calendar that identifies the time, date, name of organization as well as room scheduled to use. Coordinate the use of keys for facilities.
• Oversee the timely opening and secure closing of the office and church each day. Ensure that all machines are off, answering service is on, windows and doors are locked and all appropriate lights and heat are off.
• Oversee an inventory of office supplies. Order materials, supplies or equipment as needed. Oversee the maintenance contracts for the various office machines.
• Prepare and produce the weekly bulletin. Gather and edit the content and layout of the bulletin and complete the bulletin in time for final printing.
• Update census records on a regular basis.
• Coordinate scheduling of weddings, funerals and other events. Contact appropriate persons involved, communicate with families/relatives regarding the procedure for these services.
• Develop and maintain a sacramental record keeping system. Record all weddings, baptisms, funerals as well as those who receive first Eucharist, and confirmation.
• Generate certificate for sacraments.
• Other duties, as required.

General Requirements:

• 2 years of successful general secretarial experience.
• Ability to represent the parish to those who call, write or visit.
• Ability to honor and maintain confidentiality.
• Demonstrated ability to set priorities and organize work effectively and efficiently including developing and maintaining effective record-keeping systems.
• Strong verbal and written communication skills and ability to maintain confidentiality.
• Proficiency in Microsoft Office, Excel, Word, Outlook
• Computer competence.
• Ability to compose correspondence, minutes and/or reports.
• Understanding of the Catholic Church, its tenets and culture, and respect for its leadership and parish clergy.
• Must be legally entitled to work in Canada.
• A criminal background check will be required of the successful applicant.

Benefits:

This role is eligible for:

• 3 weeks of vacation at 32 hours per week
• Group benefits plan after 3 months (Health, Dental, Life Insurance, Travel Medical Insurance, Long Term Disability, and Employee and Family Assistance Program)
• Defined Benefit pension plan with a 1%, 2% or 5% contribution match after eligibility requirements outlined in our Policies and Procedural Manual are met
• Access to family-friendly policies including Maternity/Parental Leave top-up benefits and paid sick days which can be used for family caregiving due to emergency or sickness
• Reimbursement for professional designation/membership fees and continuing education
• Paid annual retreat days and moving days

Those wishing to be considered should submit their resume and cover letter in MS Word or PDF format to: Fr. Mounir EL-Rassi at officeatstleothegreat@gmail.com. Deadline for receipt of applications is March 20, 2026. We thank all applicants, however, only those selected for an interview will be contacted.

In compliance with the Accessibility for Ontarians with Disabilities Act (AODA), the Archdiocese of

Toronto provides reasonable accommodations to individuals with disabilities. If contacted for an interview, applicants should make any accommodation needs known at that time.