Operations Manager (Remote - British Columbia)

The Operations Manager is a key, cross-functional role that keeps our organization running smoothly. You will provide administrative, financial, and project support to the team, ensuring efficient, compliant, and mission-aligned operations.

Key Responsibilities

Administration & Operations

• Provide comprehensive administrative and project support to team members.
• Assist with coordination of board meetings, team retreats, and public events (online and in person); prepare agendas and materials and manage logistics.
• Maintain accurate digital records, files, mailing lists, spreadsheets, and shared drives.
• Prepare and/or edit documents, reports, and presentations as needed.
• Support occasional engagement and outreach activities (e.g., wild salmon events, farmers’ markets, tabling, volunteer events).
• Assist occasionally with volunteer management and local stewardship initiatives in the Lower Fraser region.
• Coordinate with external partners as needed to administer collaborative projects.
• Assist with human resources management, including, but not limited to: preparing job postings and employee contracts, tracking vacation and sick time, and administering employee benefits.
• Develop SOPs, workflows, and templates to support best practices.
• Pick up mail from office in Port Coquitlam.
• Other duties as assigned.

Development & Communications

• Process donations and provide donor stewardship and recognition.
• Assist with prospect research and contribute to grant applications and reporting.
• Maintain CRMs (Keela, NationBuilder) and associated data management.
• Assist the communications team with engagement materials and social media content.

Finance & Compliance

• Develop and manage organizational and project budgets, ensuring alignment with strategic priorities and funder requirements.
• Track budgets against actual revenues and expenditures, identify variances, and recommend adjustments.
• Perform full-cycle bookkeeping in QuickBooks Online, including payables, receivables, reconciliations, GST/PST filings, annual return, and preparation of financial statements in collaboration with external accountants.
• Coordinate payroll and contractor payments in collaboration with an external payroll service.
• Prepare timely and accurate financial reports for management, the Board of Directors, funders, and regulators (e.g., CRA, WorkSafeBC).
• Monitor and maintain compliance with the B.C. Societies Act, CRA charity regulations, and grant reporting requirements.

Qualifications

• Post-secondary education in a related field (e.g., Business Administration, Nonprofit Management, Environmental Sciences) or an equivalent combination of education and experience.
• 3+ years in administrative and/or project support (nonprofit/charity experience is a strong asset).
• Strong financial acumen with hands-on experience in nonprofit finance, full-cycle bookkeeping, and budget development, tracking, and reporting.
• Intermediate to advanced proficiency with Google Workspace (Docs, Sheets), Microsoft Office (Word, Excel), AI tools (e.g. ChatGPT) and content tools (Meta Business Suite, Canva, Adobe). WordPress familiarity is an asset.
• Bookkeeping training/experience with QuickBooks Online; comfortable with full-cycle bookkeeping and payroll.
• CRM experience (preferably Keela and NationBuilder) or ability to learn quickly.
• Excellent written and verbal communication.
• Strong time management, attention to detail and organization.
• Ability to multitask, prioritize, and work both independently and collaboratively in a remote setting.
• Ability to problem-solve, think creatively and strategically, and adapt to changing circumstances.
• Willingness to occasionally work evenings/weekends.
• Familiarity with Pacific salmon ecology and management (nice to have).

How to Apply

Please email your resume and cover letter as one PDF file to Aaron Hill, Executive Director, at admin@watershedwatch.ca with “Operations Manager” in the subject line by October 6, 2025 (11:59 pm PT).

We thank all applicants for their interest; only those selected for an interview will be contacted.

Equity & Accessibility

Watershed Watch Salmon Society is committed to employment equity and inclusion. We welcome applications from Indigenous peoples, visible minorities, women, LGBTQ2S+ individuals, and people with disabilities. If you require accommodations at any stage of the process, please let us know—we’re committed to providing an accessible and inclusive experience. All applicants must be legally entitled to work in Canada.