Operations & Engagement Coordinator

Position: Operations & Engagement Coordinator (Administrative Coordinator per CSJ)

Term: 16 weeks

Salary: $20 / hour

Location: Hybrid - Waterloo Start: May 4, 2026

About Social Venture Partners Waterloo Region

Social Venture Partners (SVP) Waterloo Region is a community of engaged philanthropists who invest time, expertise, and funding to strengthen local not for profits and drive meaningful social impact. We believe in building capacity, fostering connection, and creating long-term change in our community.

Position Overview

The Operations & Engagement Coordinator will play a key role in strengthening SVP’s organizational capacity. This position focuses on creating practical tools, organizing resources, and documenting processes that make SVP’s work more efficient, consistent, and scalable.

The role will also support Partner engagement by gathering input, organizing information, and contributing to communications and reporting efforts. This is an excellent opportunity for a student interested in not-for-profit operations, community engagement, and impact measurement.

Key Responsibilities

Process Documentation & Organizational Systems

• Document workflows for recurring programs, events, and administrative processes.
• Develop clear, user-friendly guides for templates, tools, and shared resources.
• Support the creation of simple systems that improve internal efficiency.

Resource & Template Development

• Organize and streamline existing documents and materials.
• Create reusable templates, including:
• Event planning checklists
• Marketing content formats
• Impact data collection sheets
• Compile resources into a well-structured, accessible digital library for staff and Partners (e.g., SharePoint).

Engagement & Impact Support

• Organize and format data for reporting and communications.
• Prepare templates for charts and visual summaries using provided data.
• Maintain and organize Partner information.
• Gather Partner quotes, stories, and feedback for use in communications and reports.
• Support coordination and execution of SVP events (some evening availability may be required).

Marketing & Communications Support

• Assist with website content updates.
• Design simple graphics and social media templates using Canva.
• Support formatting and preparation of communications materials.

Skills & Qualifications

• Actively enrolled in a post-secondary education program
• Strong organizational skills and attention to detail.
• Ability to work both independently and collaboratively within a small team.
• Clear written communication skills and comfort documenting processes.
• Comfortable engaging with Partners and volunteers to gather feedback and input.
• Proficiency in Microsoft Office and SharePoint; familiarity with Canva is an asset.
• Interest in not-for-profit operations, community impact, and donor/volunteer engagement.
• Flexibility to attend occasional evening events.
• Previous not-for-profit experience is considered an asset.

What You’ll Gain

• Hands-on experience in not-for-profit operations and systems building.
• Exposure to community-based philanthropy and capacity-building work.
• Experience supporting impact reporting and stakeholder engagement.
• Opportunity to contribute meaningfully to a mission-driven organization.

Social Venture Partners Waterloo Region is committed to building an inclusive and accessible organization that reflects the diversity of our community. We welcome applications from individuals of all backgrounds and lived experiences.

In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), accommodations are available throughout the recruitment and selection process. If you require accommodation at any stage, please let us know and we will work with you to meet your needs in a respectful and timely manner.

Funding for this position has been provided by the Government of Canada through the Canada Summer Jobs program.