Operations Coordinator

Operations Coordinator

Position Type: Permanent, Full-time

Location: Hybrid

Closing Date: Until filled

About the Role

The College of Kinesiologists of Ontario (COKO) is seeking a highly organized and self-directed Operations Coordinator to support core operational governance, finance and professional practice programs. Reporting to the Director, Registration, this role works closely with internal teams, Council and Committee members, and external partners to ensure efficient operations and strong regulatory oversight.

The Operations Coordinator plays a central coordination role across the organization and supports publicfacing activities within assigned portfolios. All duties are carried out in accordance with the Regulated Health Professionals Act, 1991 (RHPA), the Kinesiology Act, 2007, and College policies.

This position is well-suited to operations and administrative professionals with demonstrated coordination experience who are looking to contribute meaningfully in a health regulatory environment.

Key Responsibilities

Governance and Council Support (30%)

• Coordinate council and committee meetings, including scheduling, materials, minutes, and followup actions
• Support council and committee recruitment, elections and onboarding
• Conduct research and ensure accuracy and completeness of governance materials

Finance and Operations (30%)

• Provide operational and financial coordination support, including expense tracking and travel claim processing
• Maintain basic financial records and support reporting in accordance with College policies
• Support office procedures, records management and confidentiality requirements
• Assist the Manager of Operations and Finance with HR and financial activities, as assigned

Program and Regulatory Support (40%)

• Provide coordination support to Professional Practice and Quality Assurance programs, including meeting logistics and research
• Support the Registrar/CEO and senior leadership on operational and regulatory initiatives, as required

Qualifications and Experience

• Post-secondary education in administration, business, or finance (university degree preferred)
• Minimum three years of experience in operations, administration or finance, preferably in a regulatory, health or non-profit environment
• Strong organizational skills with the ability to manage multiple priorities independently
• High level of judgment, discretion and professionalism when handling confidential information
• Excellent written and verbal communication skills
• Proficiency with Microsoft 365; strong Excel and SharePoint skills are required
• Experience supporting governance bodies or boards is an asset

Desirable Skills and Qualifications

• French language proficiency
• Experience with data visualization or business intelligence tools
• Experience with QuickBooks
• Experience supporting governance bodies, committees, councils or Boards

Why Join COKO

COKO offers a collaborative and professional work environment, competitive compensation, comprehensive benefits, pension, and opportunities for professional development. The College is committed to diversity, equity and inclusion, and welcomes applications from all qualified candidates.

How to Apply

If you are interested and believe you are a good fit, please email your resume and cover letter to registration@coko.ca.

We thank all applicants for their interest; however, only those selected for further consideration will be contacted.