Office Coordinator

McCreary Centre Society (McCreary) is a non-profit organization committed to improving the health of BC youth through research, evaluation, and community-based participation projects.

McCreary is looking to hire an experienced Office Coordinator who will oversee and conduct logistical and administrative activities that facilitate the smooth running of the Society and the Society’s office at 3550-3552 East Hastings Street, Vancouver.

The ideal candidate will have experience running a small office, excellent attention to detail, be flexible, a creative problem solver, willing to work as part of a team, have an interest in youth health research, and be committed to ensuring the smooth and efficient running of a busy office environment.

Job roles and responsibilities:

• Develop, implement, maintain and oversee office systems, computer networks, webmail accounts, mailing lists, equipment, service contracts, and supplies.
• Conduct administrative duties, including promptly and professionally responding to phone calls, emails, building users, and visitors.
• Ensure the smooth running of internal and external meetings, including sending meeting links, minute taking, preparing AV equipment, purchasing and preparing refreshments, etc.
• Liaise with contractors and suppliers to ensure the Society’s needs are met.
• Coordinate building maintenance and repairs, including for the building tenants as needed.
• Assume responsibility for implementing health and safety policies, and ensure compliance with mandatory requirements for building and workplace hazards.
• Ensure appropriate retention, protection, retrieval, transfer, and disposal of records.
• Support the preparation of grant applications and grant reporting, as needed.
• Support the preparation of payroll and monitor employees’ benefit eligibility, as needed.
• Support McCreary research, evaluation, and youth engagement projects as required.
• Maintain confidentiality of all information acquired through position.

Qualifications/requirements:

• Experience of office management, administrative systems, and computer networks
• Strong administrative skills
• Able to work independently and as part of a team
• Highly organized
• Ability to problem solve
• Interest in youth health research
• Excellent verbal and written communication skills
• Excellent attention to detail
• A commitment to equity, diversity, and inclusion

Hourly rate: $28 per hour.

This position is an in-person office-based position for 25 hours per week – the hours are flexible but must be completed between Monday and Friday and include at least 4 hours on a Monday. Candidate will be eligible for enrollment in group health benefits plan after 6 months of employment, as well as to receive education and wellness benefits.

Applicants are required to complete a criminal records check.

View the full job description at https://mcs.bc.ca/pdf/2025_office_coordinator_job_description.pdf.

Please send résumé and cover letter to:

Hiring Manager
McCreary Centre Society
3552 East Hastings Street
Vancouver, BC, V5K 2A7
Email: mccreary@mcs.bc.ca

Applicants without a cover letter will not be considered. The position will remain open until filled.