Medical Secretary - Health Equity Program

Medical Secretary – Health Equity Program

Belleville Quinte West Community Health Centre- Belleville Site

Full Time Contract until March 2027

$41,314.00-$50,213.80/ Year, based on 35 hours per week

Job Summary: The Medical Secretary is part of an integrated administrative team, providing front-line reception support as well as administrative support to the Centre, with a primary focus on supporting the onboarding of new clients. The Medical Secretary coordinates and maintains appointments, chart management including incoming/outgoing fax management; electronic data transfer; uploading of relevant clinical and administrative documentation to electronic medical records.

Why work here:

• Monday-Friday 
• Employer Paid Benefits
• HOOPP Pension
• Collaborative Team Culture
• Values Driven Decision Making 
• Trauma-Informed Approach 

Key Areas of Responsibility:

• Provides general administrative services to support the teams and activities of the Centre, including preparing correspondence and reports.
• Maintains electronic waitlist database and co-ordinates/schedules new client intake appointments, ensuring accurate and timely updates of client demographic information into electronic system; maintains electronic wait-list database.
• Assists with reception functions including managing multi-line phone system, greeting clients, and booking appointments.
• Manages client records: correspondence, consents, referrals, and related documents.
• Ensures accuracy and timely follow-up for all referrals.
• Works collaboratively as a member of the interdisciplinary team.

Qualifications:

• Medical Secretary Certificate and/or equivalent education and experience in a health care setting.
• Proficiency in the use of computers and various software applications and office equipment.
• Experience with electronic medical records (Telus PS Suites) is an asset.
• Seasoned professional with excellent communication skills; ability to work well in an inter-professional and collaborative environment.
• Demonstrated ability to work effectively and efficiently with a focus on detail and accuracy in a fast-paced environment.
• Experience working effectively with communities and individuals who face barriers to accessing equitable care, including those with mental health and addictions challenges, history of trauma, etc., an asset
• Some evening shifts may be required.

To apply for this opportunity please forward your resume and cover letter electronically to hr@bqwchc.com.

Within the subject line of your email, please indicate the position title for which you are applying.

Deadline for applications is February 12, 2026, at 4:00pm