Manager, Overnight Programs

ABOUT US

Help Bring Back the Joy of Childhood

Since 1983, Campfire Circle has delivered healing through happiness to thousands of kids with cancer or serious illness and their families across Ontario. Our programs are offered in paediatric hospitals across Ontario, in local communities, and at our medically supported overnight camps, offering year-round experiences that provide life-changing moments of joy, connection, and resilience.

And we’re just getting started. Today, over 40,000 kids in Ontario face serious illness, many without access to the psychosocial support they urgently need. That’s why we have a bold vision: to grow from serving 3,000 campers a year to 10,000. We’re building a passionate, talented team to help make that vision a reality. When you join Campfire Circle, you become an integral part of a dynamic team helping to transform the lives of thousands of kids with serious illness, alongside our dedicated community of volunteers and donors.

Help us give back the joy of childhood to every kid with serious illness who needs it most.

THE OPPORTUNITY

Reporting to the Director, Overnight Programs, the Manager, Overnight Programs is accountable for development, delivery, and management of safe, fun, accessible and engaging camp-style programs that meet the needs of campers, families, staff, and volunteers at Overnight Camp Programs at Rainbow Lake in Waterford, ON. This position manages all elements of summer overnight programs and year-round overnight programs. They are a key leader in the planning, risk management, and facilitation of camp programs, as well as volunteer and staff management.

The Key Accountabilities of this role include, but are not limited to:

Program Management

• Manage the development and delivery of safe, fun, accessible, and engaging year-round camp-style programs, including Summer Overnight Programs and Weekends at Camp.
• Oversee program scheduling, design, and facilitation, and the development of programming manuals and resources, ensuring programs reflect camp values and traditions.
• Develop and manage program partnerships to ensure high-quality and safe program delivery.
• Ensure that diversity, equity, and inclusion principles are embedded in program design, staff/volunteer training, and partnership development.
• Actively participate in the monitoring, reporting, and evaluation of programs.
• Oversee program equipment and supply purchasing, inventory, maintenance, and care.
• Serve as on-site lead in the Director’s absence during summer.
• Work with the Director on program risk management and ensure programs meet relevant accreditations and regulations (OCA standards, Public Health, AODA).
• Maintain and support affiliation relationships, merchandise inventory and distribution, and photo-sharing database and camper story documentation.
• Collaborate regularly with Sites & Facilities on site-related maintenance impacting programs.

Staff Management & Volunteer Support

• Partner with the Overnight Program team and HR on recruitment and hiring for summer staff.
• Coach, mentor, and develop staff, including training, ongoing feedback, and evaluations.
• Manage staff performance through regular check-ins, documentation, and goal-setting/reviews
• Collaborate with the Volunteer Team to support volunteer cultivation and development.
• Design and implement strategies to enhance the volunteer experience at camp; execute volunteer training, supervision, coaching, and on-site management.
• Foster positive employee relations and develop and promote a healthy and safe work environment and overall wellness culture.

Camper & Family Relationship Management

• Build and maintain meaningful relationships with campers and families across all programs.
• Partner with the Director on camper care and keeping families informed.
• Contribute to ongoing communications with campers and families.
• Coordinate family communications related to media interviews and speaking engagements.
• Promote Campfire Circle programs to patients and families to support participation.

Perform other duties and responsibilities as assigned by their Manager or their designate.

ABOUT YOU

Required Criteria

• Post-secondary education in related field or 3+ years equivalent work-related experience
• 3+ years leadership experience in the camping industry
• Demonstrated ability to manage people
• 3+ years of experience working with children with complex needs and considerations
• Therapeutic Crisis Intervention (TCI), Nonviolent Crisis Intervention (NVCI), or similar certification or training
• Experience working with a volunteer population
• Personable and able to develop a positive rapport with people with a range of experiences and professional backgrounds
• Strong oral and written communication skills
• Comfortable presenting to large groups and facilitating large group programs
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint
• Clear police reference check and vulnerable sector screening
• Current G2 or G class driver’s license and the ability to be covered by camp’s insurance policy.

Advantageous Criteria

• Current CPR/First Aid Certification
• Current Bronze Cross or NLS certification
• Current and/or obtained certification in ACCT Level 1 or 2 (ropes course)
• BEd or related degree

To support our commitment to a safe, caring environment for children with serious illnesses and their families, all staff must attest to having received their childhood vaccinations and confirm a negative result in a two-step Tuberculosis ("TB") testing series. Seasonal boosters against Influenza and the most recent circulating strain of COVID are strongly encouraged. All staff must provide an updated criminal record check or Vulnerable Sector Screening and be currently eligible to work in Canada and for Campfire Circle.

WORKING CONDITIONS

1. This role is based at our Toronto office, with a hybrid structure requiring up to 2-3 days in the office per week from September-May.
2. This position involves living at our campsite in Waterford in the Summer (June through August) as well as 4 – 8 weekends per year at either of our overnight camp sites.
3. This position works in a variety of work settings including but not limited to: remote, open office setting, working outside for long periods of time in hot and cold weather conditions.
4. This position requires routine evenings and weekend commitments, a flexible schedule, and routine long-distance driving.
5. This position involves working in emotionally challenging environments and working with families in crisis.
6. In consideration of the population Campfire Circle serves, the incumbent is a non-smoker.

COMPENSATION & BENEFITS

This position fills an existing vacancy and offers a starting salary of $74,000. Campfire Circle is invested in our staff’s health, wellness and career growth. As part of the total compensation package for this role, we offer a comprehensive benefits package, with premiums fully paid by the organization with the exception of Long Term Disability, including $4,000 annually for mental health practitioners, a wellness benefit up to $500 annually, an accelerated RRSP matching program up to 5% of base salary, paid vacation time plus a paid winter shutdown period up to eight days, flexible hybrid work arrangements, and on-going professional development.

HOW TO APPLY

Please send a resume and salary expectations to careers@campfirecircle.orgwith the email subject reading 2026001- Manager, Overnight Programs.

Don’t meet every single requirement in this posting? Studies have shown that people of colour and individuals who are female identifying, are less likely to apply to jobs unless they meet every single qualification. If you’re excited about this role but your past experience doesn’t align perfectly with every qualification or requirement we encourage you to apply anyways. You may be just the right candidate!

AI tools may be utilized at any stage of recruitment for this role. This posting will remain open until filled. Only applicants selected for an interview will be contacted. For more information about Campfire Circle, please visit www.campfirecircle.org - No phone calls please.

ACCESSIBILITY & DIVERSITY, EQUITY AND INCLUSION

Campfire Circle is deeply committed to fostering a diverse and inclusive workforce that reflects the rich diversity of the communities we serve. We welcome applications from racialized persons/persons of colour, Indigenous People from North America and around the world, persons with disabilities, 2SLGBTQIA+ individuals, and those who bring diverse perspectives and experiences. Our commitment is to provide equitable employment opportunities to all and to maintain a work environment free from discrimination and harassment.

We are equally committed to providing an inclusive and accessible workplace. Applicants requiring accommodations to access our job postings and apply for roles with our organization are invited to reach out to our HR Team at careers@campfirecircle.org or in a manner that fits their accessibility needs, and can trust that their application will be considered equitably for our available roles. Contact information for our HR Team is located on our website at https://campfirecircle.org/work-at-campfire-circle/, and more information about our accessibility commitments can be found at https://campfirecircle.org/about-campfire-circle/accessibility-at-campf….

LAND ACKNOWLEDGEMENT

Campfire Circle acknowledges that we operate on the traditional territory of many nations, including the Mississaugas of the Credit, the Anishnabeg, the Chippewa, the Haudenosaunee and the Wendat peoples, and is now home to many diverse First Nations, Inuit and Métis peoples.

On this land, we are grateful to share the magic of camp with children and families, and we endeavour to create a community of joy, hope and healing. Acknowledging the land that we occupy is just one small step on the path towards Truth and Reconciliation.