Manager: Development Operations

Job Purpose

The Manager: Development Operations oversees the systems, processes, and data that support the Ottawa Humane Society’s (OHS) fundraising programs, ensuring efficiency, accuracy, and compliance across all development activities.

Duties and Responsibilities

Database and CRM Management

• Develop and lead the data management strategy for all fundraising platforms and programs.
• Manage and maintain the fundraising CRM (e.g., Raiser’s Edge), ensuring data accuracy, consistency, and security.
• Lead system configurations, upgrades, testing, and integrations with related platforms (e.g., online donation tools, email marketing software, financial systems).
• Develop, document, and enforce policies, procedures, and data standards for database use and management.
• Oversee CRM training, support, and guidance to staff on best practices and compliance.
• Oversee regular data audits, deduplication, and record maintenance to ensure reliability of donor information.

Gift Processing and Financial Reporting

• Supervise and support all gift processing and acknowledgement functions, ensuring timely and accurate recording of all donations and pledges.
• Collaborate with Finance to ensure accurate revenue reconciliation and system alignment between fundraising and financial databases.
• Oversee production of tax receipts and donor acknowledgements in compliance with CRA requirements.
• Develop and manage performance metrics, dashboards, and reporting tools to monitor fundraising trends and campaign effectiveness.
• Support annual audits, compliance reviews, and campaign reporting requirements.

Development Operations and Process Optimization

• Evaluate and optimize operational workflows and systems to enhance efficiency, accuracy, and donor experience.
• Implement and manage policies that protect donor privacy and comply with data protection and CRA regulations.
• Support prospect management and pipeline development through effective data segmentation, reporting, and tracking tools.
• Provide data insights to support strategic fundraising decisions and campaign performance reviews.
• Partner with IT and external vendors to ensure systems are secure, reliable, and aligned with organization needs.
• Contribute to the development and monitoring of the Development budget and coordinate with vendors to ensure cost-effective system solutions.

Staff Management and Leadership

• Serve as the internal expert and resource on development systems and operations.
• Participate in supervision, evaluation, training, and other meetings as required
• Provide training, orientation and supervision for student, volunteer, and work placements as required
• Lead and manage staff responsible for data entry, gift processing, and reporting, including orientation, training, performance management, and daily supervision.
• Hire, fire and discipline staff in consultation with the Director: Strategy and Development and Manager: People and Culture.
• Be familiar with and ensure compliance with all health and safety policies and procedures.
• Participate in the identification and evaluation of OHS program goals and objectives.
• Participate in professional development opportunities.
• Participate in public relations and promotional activities as required.
• May be required to assume some responsibilities of Senior Manager: Development.

Qualifications

• A post-secondary diploma or degree in data management, database administration, or a related field.
• CFRE designation is an asset.
• A minimum of 2 years’ progressive experience in development or fundraising department.
• A minimum 3 years’ supervisory experience.
• Advanced experience in Raiser’s Edge, including developing system procedures, data analytics, dashboards, and performance measurement.
• Knowledge of CASL, privacy legislation, and CRA charitable receipting requirements.
• Proficiency in Microsoft Office Suite.
• Full professional proficiency in spoken and written English is required.

Working Conditions/Physical Requirements

• Employee may be required to work occasional evening, holiday and weekend shifts.
• Employment is conditional upon having and maintaining a valid driver’s license.
• Employment is conditional upon maintaining confidentiality of OHS information.
• Employment is conditional upon the ability to work around all species of animals safely.

How To Apply

If you are interested in this opportunity and have the above qualifications, please apply via the Ottawa Humane Society Careers Centre by clicking "Apply."

We use AI-powered tools to review and shortlist applications based on job-related criteria. Human recruiters and hiring managers decide who moves forward and reviews results.

The Ottawa Humane Society is an equal opportunity employer. We value a diverse workplace and encourage applications from all qualified individuals of any race, religion, gender, sexual orientation, age, ability, or other protected characteristic.

We offer accommodation for applicants with disabilities in our recruitment processes. If you are contacted by the OHS regarding a job opportunity, please let us know prior to interview if you require any accommodation.

This posting is for an existing vacancy.

Schedule Information:

This is a full-time position working 37.5 hours per week.