Junior Accountant (Finance Department)

About Easter Seals Ontario

Easter Seals is a registered charitable organization that helps children and youth with physical disabilities from all ethnic and religious backgrounds. Since 1922, with the help of our generous donors, Easter Seals has been offering programs and services that enable kids to experience greater independence and focus on what they can do rather than on their limitations. We assist families with the purchase of essential mobility and accessibility equipment such as wheelchairs, walkers, porch lifts and ramps, as well as communication devices, toileting aids and bathing equipment. By providing financial assistance, Easter Seals performs an essential service to families who might not otherwise have the resources to obtain necessary equipment for their child. We are also an industry leader in providing fully accessible summer camp programs at our two camps, Camp Woodeden in London, and Camp Merrywood in Perth. In addition, Easter Seals offers post-secondary scholarships, access to special education and other information resources for parents and public education and awareness on disability issues.

Together, we are helping kids BE KIDS! EasterSeals.org

Position overview

The Junior Accountant supports the finance department by handling daily financial transactions, ensuring accurate record-keeping, and maintaining compliance with regulations. Core responsibilities include, but not limited to managing the general ledger, recording of donations and grants, processing accounts payable, and reconciling bank statements. This position also supports the monthly and year-end closing processes, prepares financial reports for the board and management, and assists with the annual audit process.

Key Priorities for the Role:

• Support and facilitate the implementation and data migration to the new accounting software (Quickbooks Online Advanced)
• Ensure that effective and appropriate processes, control procedures are in place and staff are following.

Key Responsibilities

Bookkeeping and Accounts Payable/Receivable:

• Process, code and record all financial records to ensure the general ledger is updated daily.
• Review all cash, cheques, and credit card deposits on a timely basis received by and related to the provincial and regional offices deposits, and post the entries to the accounting system
• Review and post the daily credit card transactions related to development revenue to the accounting system
• Review and post the weekly Direct Mail revenue to the accounting system
• Review and post the weekly Camp parent fees revenue to the accounting system
• Verify all edit sheets from a/p clerk data entry for the weekly cheque run, ensuring that all data is entered accurately to the correct general ledger and tax identification code
• Verify the accuracy of credit card statements and expense reports on a monthly basis
• Act as back up for accounts payable data entry for processing and enquiries
• Reconcile various bank accounts on a daily/monthly basis by compiling and balancing financial information
• Adhere and contribute to database policies, procedures, and systems to ensure the integrity of financial data. To be aware and compliant with financial policies and procedures, ensuring approvals and accounting general ledger coding is correct
• Prepare and post journal entries as required and ensure data integrity in accounting system

Financial Reporting Support:

• Support month-end and year-end closing activities by collecting necessary documentation and preparing preliminary financial reports
• Prepare and submit the HST claim semi annually, along with the annual property tax rebate for Toronto

Payroll Support:

• Review the pre-payroll submission audit trail from HR department via the Payworks system and handle financial adjustments for payroll including hours, retro pay, salary increase calculations, etc.
• Reconcile salaries and benefits to the payroll Payworks register and provides RRSP contributions to HR department for uploading to the service provider
• Prepare and post payroll journal entries

Administrative Tasks:

• Maintain organized digital and physical filing systems for all financial documents.
• Act as system administrator for online banking portal.
• Support the development team for metro events, liaison for fundraising events that involve the Finance Department
• Perform other duties as required by Senior Manager of Finance

Required Professional Designation/Certificate and Required Experience:

• Post secondary education in Business Administration, Finance, Accounting and/ore related fields
• A minimum of one (1) to three (3) years experience in a finance role in the non-profit, public sectors
• Extensive experience with full-cycle bookkeeping, A/P, A/R, payroll.
• Progressing towards or relevant professional accreditation (3 to 4th level CMA or CGA) an asset

Required Skills & Abilities:

• Strong proficiency in MS Excel (pivot tables) and experience with accounting software (Quickbooks Online Advanced)
• Detail-oriented and works with a high degree of accuracy
• Excellent analytical, organizational, and problem-solving skills.
• Ability to work independently and as part of a team
• Highly organized and flexible with the ability to manage multiple priorities and tasks in a fast-paced, professional environment
• Strong verbal and written communication skills
• A self-starter, proactive and skilled in taking initiative, assessing requirements, planning and taking the lead

Reports to: Senior Manager of Finance

Key Interactions:

• Chief Operating Officer, Senior Manager of Finance, and all other Finance team members
• Human Resources
• External software vendors and suppliers, bank account manager – customer support
• Attend meetings as required and interaction with all staff at various times.