Interim Director of Operations

Position Title: Interim Director of Operations

Supervision: Incumbent Position Risk Assessment: High

Classification: Full-Time Exempt (Occasional weekend and evening hours required.)

Contract: 15 Months from August 3, 2026 to October 29th, 2027, with possibility of extension to end of 2027

Renumerations: $80,000 - $90,000 Salary Commensurate with Experience

TO APPLY: Send applications to The Rev. Don Beyers dbeyers@gracechurchonthehill.ca

Position Summary

Reporting to and collaborating closely with the Incumbent or Priest-in-Charge, the Interim Director of Operations will have the unique opportunity to coalesce a complex series of operational, financial, and strategic infrastructures of the parish.

Key Responsibilities

1. Leadership

• Direct and execute all operational activities of the parish, either directly or through accountable delegation.
• Develop and implement appropriate accountability measures for the parish, including fiscal, operational, and control policies and procedures.
• Support the development of strategic objectives and long-range plans; lead implementation and keep the corporation informed as to progress.
• Foster an organizational culture that promotes ethical practices, requires respectful and inclusive behaviour, encourages individual integrity, and advances the social, material, and environmental responsibility of the parish.
• Work closely with the Incumbent/ Priest-in-Charge and committees to realize organizational growth and development; and provide timely reports on the status of the parish and its programs.

2. Operational & Financial Management

• Recruit, manage and supervise parish employees as well as any contracted advisors or vendors.
• Develop and recommend an annual budget with the Incumbent/ Priest-in Charge and Finance Manager for corporation approval, prudently manage and monitor the parish budget on a monthly and quarterly basis with the Finance Manager, and in accordance with relevant policy, laws, and regulations.
• Provide support to the parish treasurer and finance committee with the provision of monthly and quarterly reports; participate in and provide open access as required for the annual audit process.
• In collaboration with the Corporation, provide oversight of the investments and management of all parish assets.
• Ensure the compliance of all parish activities with legal, regulatory, diocesan and ethical standards. Oversee the preparation of annual returns for charitable and diocesan requirements. Maintain, and be prepared to advise on regulatory compliance issues for the parish.
• Develop and implement a process to identify, manage, communicate, and mitigate risk to the parish on its ability to deliver mission.

3. Stewardship & Communications

• Continuously develop and direct a strategic communications plan leveraging all media forms and exploring new methods of communications.
• Lead the development of an annual vestry report to the parish.
• Maintain healthy relationships with all donors and members of the parish.

4. Facilities and Campus Leadership

• Assume responsibility for the parish campus in total and all physical assets. Work collaboratively with the property committee.
• Manage and oversee the facilities staff in maintaining a safe and healthy environment for the wider community.
• Oversee the appropriate rental of facilities, prepare and review contracts and invoicing as needed.
• Maintain open communication with property staff to provide timely action on repairs and maintenance of all parish assets.
• Maintain facilities use policies including the setting of rental fees and ensuring compliance with vulnerable sector standards, insurance risk, and revenue goals.
• Maintain the right of sanctuary and provide a pastoral openness to all visitors.
• Ensure compliance with The Bereavement Authority of Ontario policies on the management of licensed burial space and be familiar with the Cemeteries Act and how it pertains to the parish columbarium.
• Prepare and execute contracts for the sale of columbarium niches.
• Be responsible for all life-safety systems on campus. (Fire, AED systems, alarm, security)
• Be responsible for all anti-harassment and workplace safety policies and enforcement where necessary.

5. In concert with Finance Manager:

• Review and approve expenditures and invoices in collaboration with the Finance Manager.
• Be conversant in the accurate recording of contributions and all other revenue forms.
• Be conversant in payment systems and leverage technology to improve revenue streams.
• Review, update, and create financial procedures with the Finance Manager.
• Ensure transparency in parish finances to the congregation.
• Present financial reports and analysis including monthly financial statements, budget versus actual operating reports, and cash projections as needed in concert with the Finance Manager.
• Participate in the year-end audit as needed.

Qualifications Required

• Bachelor's or master’s degree in business administration, operations, or related field
• Proficiency with Microsoft Suite
• High integrity, confidentiality, and professionalism

Preferred

• Experience with church, faith-based or not-for-profit organizations
• Project Management certificate or equivalent experience
• Property Management certificate or equivalent experience

Core Competencies

• Accuracy and attention to detail
• Strong organizational and time management skills
• Problem solving and analytical thinking
• Strong interpersonal skills
• Commitment to the mission and values of the church