Human Resources Associate (Temporary Contract)

Experience it – Ajax!

The Town of Ajax, situated on the northern shore of Lake Ontario, is an innovative municipal sector leader that provides a variety of services to one of the fastest growing communities in Ontario. With over 130,000 residents, Ajax's rich heritage and culturally diverse community make it a great place to work and live.

Human Resources Associate (Full Time Temporary 4-Month Contract)

Reporting to the Manager of HR Services, the HR Associate is accountable for providing administrative support to HR staff in addition to coordinating staff events, responding to general inquiries, processing and tracking expenditures, processing employee information, tracking employee changes and sourcing supplies and other duties as may be assigned.

Job Duties Include

• Develops and manages employment files for all employees, including tracking and filing all related recruitment, payroll and other employment documents.
• Provides front-line support by responding to general employee and external inquiries in a timely manner.
• Coordinates, organizes and prepares for annual employee events such as Take Your Kids to Work Day, Long Service Recognition Awards, Food Truck event, Flu Shot Clinics, etc.
• Promotes the Town and career opportunities through job fairs attended throughout the year, providing information on the Town, opportunities, how to apply, etc.
• Fulfills employment verification requests and prepares employment verification letters for all employees.
• Supports the HR recruitment process as required including, but not limited to, scheduling interviews and practical testing, candidate document verification, payroll information reporting and employee number assignment.
• Coordinates the data entry process for all new hires and employee information changes in the HRIS and tracking spreadsheets, ensuring all information is accurate and correct and produces relevant employee information reports on an as needed basis.
• Develops new employee resources including training modules, presentations and supporting resources.

Qualifications/Skills

• Diploma in a Community College program in Human Resources or a related discipline is required.
• 1 to 2 years’ experience in an office environment performing administrative duties, preferably in Human Resources.
• Advanced technical and computer skills with attention to detail and accuracy and proficiency in Microsoft and Adobe platforms.
• Strong technical problem solving skills.
• Expert knowledge and technical skills working with Microsoft Excel.
• Strong organization skills.
• Ability to communicate with a diverse group of people.

Nice to Have

• Membership in HRPAO or OMHRA or ability to apply for membership is an asset.

What is Offered to Staff

• Rate of Pay: $34.18 - $42.73 per hour.
• Hours of Work: This 4-month contract is a full-time non-union position that works 35 hours per week. The hours of work are Monday to Friday from 8:30 a.m. - 4:30 p.m.
• Town Perks: The Town offers temporary staff access to an Employee & Family Service Program, Health & Wellness Program, Town of Ajax Fitness Centre Combo Membership and a defined pension plan (OMERS pension - https://www.omers.com/).

How to Apply

If this opportunity matches your interested and experience, go to the Town of Ajax website at www.ajax.ca/careers and apply by 11:59 p.m. on August 21, 2025.

Current Town of Ajax employees should log into their Workday account to browse and apply to job postings.

Equal Opportunity Employer

The Town of Ajax is committed to employment equity and building a workplace where all employees feel valued, respected and supported. We welcome applications from candidates of all backgrounds, especially those who have been historically excluded, including Black and Indigenous people, racialized communities, disabled persons, 2SLGBTQIA+ individuals, and others facing systemic inequities. If selected for an interview, you will be provided with an opportunity to indicate your access needs. We are committed to ensuring an accessible and respectful hiring process.

If you would like to request content in an alternate format, please contact Human Resources by emailing careers@ajax.ca.

Personal information collected through the recruitment process will be used solely to determine eligibility for employment. We thank all candidates in advance; however, only those being considered for an interview will be contacted.