HR Operations Administrator

HR Operations Administrator

Department: People, Culture & Administration

FTE: 1.0 (37.5 Hours a Week)

Location: Calgary, AB (Hybrid, 3 days a week in office, 2 days remote)

Annual Salary Range: $48,000 - $55,000, commensurate with experience, plus a comprehensive benefits package

Anticipated Start Date: As soon as possible, based on the successful candidate's availability

About the Organization:

At Wycliffe Canada, we believe that God has spoken, and continues to speak, through His Word—the Bible. The Scriptures point to Jesus, the source of life, restoration, and salvation. Bible translation allows people everywhere to meaningfully engage with God’s Word, which he uses to transform lives in every culture, whether it’s shared in written form, sign language, oral Bible storytelling, audio Scriptures, or videos.

As a member of the Wycliffe Global Alliance, we’re part of a global movement that’s advancing Bible translation, literacy, capacity-building, and activities that encourage meaningful engagement with translated Scriptures. We work with national partners to foster local ownership, long-term sustainability, and increased impact of language projects.

About the Position:

If you're the kind of person who finds real satisfaction in making complex processes run smoothly — and being the steady, reliable presence that staff can count on when HR questions arise — this role was built for you. As HR Operations Administrator, you'll own the full employee lifecycle at Wycliffe Canada:

onboarding, offboarding, recruitment support, benefits administration, and HR compliance. This is a role for someone who closes the loop, not opens a ticket.

What makes it different is the context. Wycliffe Canada exists to ensure people everywhere can access God's Word in their heart language — and the People & Culture team exists to make sure the staff doing that work are fully supported. When HR runs well here, people get to do the work they came to do. That's worth getting right.

Key Responsibilities

Staff & Employment Lifecycle

• Manage the full employee journey from onboarding through offboarding — coordinating documentation, cross-functional handoffs, and ensuring nothing falls through the cracks
• Prepare and route employment documents (contracts, MOUs, role changes, verification letters) via Adobe Sign and maintain accurate records throughout
• Monitor key employment milestones — 3-month reviews, employment agreement renewals, and performance review cycles — and proactively follow up
• Support recruitment processes in partnership with hiring managers

HR Compliance & Benefits

• Maintain audit-ready digital and physical employment records in line with Alberta employment standards and organizational policy
• Administer benefits enrollment, changes, and invoice reconciliation with providers (Canada Life, Manulife), and serve as staff's go-to for benefits questions
• Participate in the Policy Review Committee and keep the internal Wiki current with approved policy updates
• Identify compliance gaps and recommend corrective action

Employee Experience & Operations

• Own the People & Culture shared inbox — resolving HR inquiries directly with accuracy and care
• Draft staff announcements, onboarding communications, and the Employee Handbook in collaboration with the Executive and HR Operations Manager
• Support HR systems implementation, maintain SOPs, and contribute to reporting for PCA leadership
• Coordinate the Best Christian Workplaces Institute survey and manage the Calgary Alberta Productivity Grant

Education and Experience

• Diploma in Human Resources, Business Administration, or a related field — or an equivalent combination of education and experience
• 3–5 years of experience in HR administration or a generalist HR role; nonprofit sector experience is an asset
• CPHR designation or active coursework toward it is welcome, though not required
• Working knowledge of the Alberta Employment Standards Code and nonprofit HR compliance practices

Skills and Attributes

• Proficiency with digital tools, including Google Workspace, HRIS platforms, Adobe Sign, and Zoom
• Strong critical thinking and analytical skills, with the ability to apply sound judgment when handling sensitive or confidential information
• Able to manage multiple priorities independently, follow through without repeated direction, and flag risks proactively
• Collaborative and solution-oriented, with a proactive approach in high-volume or time-sensitive periods
• Strong written and verbal communication skills, with an ability to respond to staff inquiries directly and with care
• Alignment with Wycliffe Canada’s mission and genuine comfort working in a faith-based environment

What We Offer:

• Extended health and dental benefits
• Competitive paid vacation plus wellness days
• Hybrid work arrangement (3 days in office, 2 days remote)
• Employee recognition programs
• Free on-site parking
• Faith-based, family-oriented team culture

How to Apply:

Please forward a cover letter and resumé to resumes@wycliffe.ca, or submit your application via Charity Village.

We recognize that experience comes in many forms. If you don't meet every qualification listed but believe you're the right fit, we encourage you to apply.

Wycliffe Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for applicants taking part in all aspects of the selection process.

Please note that we will only contact applicants chosen to participate in subsequent stages of the selection process.

At Wycliffe Canada, every role — including this one — plays a part in making sure God's Word reaches people in their heart language. We'd love to have you be part of that.