HR Coordinator

About Us

Cecil Community Centre is a not-for-profit, multi-service neighbourhood centre offering recreational, educational, social, cultural, and capacity-building programs to residents of all ages. For over 40 years, we have been a vital part of the Kensington-Chinatown community, providing programs and services for children, youth, adults, and seniors, and growing alongside the people we serve.

As we continue to grow, we are investing in the systems and infrastructure that will allow us to operate with greater efficiency and intention, and to better support our people. We are seeking a solutions-oriented HR professional motivated by process improvement and organizational modernization. The ideal candidate is someone who thrives in evolving environments.

Job Title: Human Resources Coordinator

Reports to: Executive Director

Employment Type: Part-time, contract (non-union)

Hours: 25 hours per week

Compensation: Salary range of $33,182 to $55,325 annually, commensurate with experience. This range is prorated from the City of Toronto's Grade AOS1 non-union salary scale of $46,455 to $77,455 (formerly Wage Grade 3), to reflect 25 hours of work per week. Hourly compensation ranges from $25.52 to $42.56

Application Deadline

July 31, 2026, at 11:59 PM

Purpose of the Job

The HR Coordinator supports the administration of the Centre’s HR operations, employee relations, and staff culture initiatives. This role is directly responsible for executing bi-weekly payroll, coordinating recruitment and onboarding, and assisting managers with day-to-day labour relations and staff training programs. Working closely with the leadership team, they help maintain a healthy, equitable, and legally compliant workplace culture that aligns with Cecil Community Centre's strategic goals.

Core Responsibilities

1. Training and Organizational Development

• Support the development and implementation of HR strategies and initiatives aligned with Cecil Centre's broader strategic priorities, as directed by the Executive Director
• Coordinate the development and rollout of Cecil's Employee Engagement Strategy, including frameworks, tools, and measurement
• Assist with workforce planning initiatives as directed by the Executive Director
• Identify, track and facilitate staff development opportunities, including training, mentorship, and leadership pathways
• Apply an equity and anti-oppressive lens to HR administrative functions and day-to-day practice

2. Employee Relations and Labour Relations

• Serve as a point of contact for all human resources inquiries, routing matters related to performance, discipline, or employee relations to the Executive Director or relevant manager as appropriate
• Maintain grievance tracking logs and labour relations files; coordinate preparatory logistics for grievance meetings under the direction of the Executive Director
• Support administrative logistics for workplace investigations under the Occupational Health and Safety Act, the Ontario Human Rights Code, and the City of Toronto Anti-Harassment and Anti-Discrimination Policy (HRAP)
• Act as the secretary for the Joint Health and Safety Committee (JHSC), tracking monthly facility inspections, coordinating meetings, and archiving minutes

3. Recruitment and Employee Lifecycle Management

• Coordinate end-to-end recruitment for all positions: preparing job postings, scheduling interviews, and assisting hiring managers with selection logistics
• Administer and maintain equitable, inclusive recruitment practices and evaluation tools
• Coordinate and facilitate the onboarding program for new hires in collaboration with hiring managers, ensuring timely completion of required compliance training, policy reviews, and cultural orientation
• Update and maintain employment contract templates and offer letters for the Executive Director's approval
• Provide administrative support for accommodation and return-to-work processes, maintaining related documentation and tracking timelines
• Complete HR offboarding administrative checklists, gathering feedback, and coordinating system terminations

4. Payroll Administration and HRIS

• Execute and administer bi-weekly payroll through ADP Workforce Now (including wages, deductions, and union compliance provisions), under a multi-step review process involving senior Finance and Administration staff and executive leadership
• Maintain accurate employee records across HR platforms, including ADP Workforce Now, GreenShield Canada, Manulife, OMERS, and the City of Toronto ELI Portal
• Track and record employee leaves, vacation balances, WSIB claims, and support return-to-work processes
• Ensure payroll entries comply with the Employment Standards Act, collective agreement provisions, and applicable legislation
• Generate HR operational reports to support funding reports, internal budgeting, and compliance tracking as required

5. HR Policy and Compliance

• Assist the Executive Director in reviewing, developing, implementing and maintaining HR policies and procedures in compliance with applicable legislation and organizational values
• Coordinate and track mandatory compliance training including AODA, Human Rights and Workplace Harassment, and Health & Safety
• Track and document organizational compliance obligations including WSIB, ESA, and OHRC requirements
• Support administrative reporting and tracking related to the Pay Equity Act

6. HR Administration and Reporting

• Maintain organized and compliant personnel files and HR records in accordance with privacy legislation
• Compile HR metrics and summaries for the Executive Director’s reports to the Board of Directors

Qualifications

Education

• Post-secondary degree or diploma in Human Resources Management, Business Administration, or a related field
• CHRP designation completed or actively in progress
• Active membership in good standing with HRPA

Experience

• Minimum of two years of progressive HR experience, with at least 1 year of independent responsibility for routine HR operations and data management
• Demonstrated experience in a unionized environment: collective agreement administration, grievance management, and labour relations required
• Hands-on experience executing bi-weekly payroll and navigating HRIS systems, with ADP Workforce Now experience strongly preferred
• Experience in a nonprofit, public sector, or community services environment considered a strong asset
• Familiarity with City of Toronto AOCC Relationship Framework or CUPE labour relations considered strong an asset

Knowledge and Skills

• Working knowledge of the Employment Standards Act, Labour Relations Act, Occupational Health and Safety Act, Human Rights Code, and Pay Equity Act
• Practical, hands-on experience performing human resources and labour relations duties within a unionized environment
• Ability to build trust with both management and frontline staff in a unionized environment
• Excellent written and verbal communication skills
• Sound judgment and discretion in handling sensitive and confidential HR matters

Application Details

Deadline: July 31, 2026, at 11:59 PM

Please send your resume and a cover letter to recruitment@cecilcentre.ca with the subject line: HR Coordinator.

While we wish to acknowledge all applicants, only those selected for an interview will be contacted.

Cecil Community Centre is committed to equity, diversity and inclusion in all aspects of our work, including recruitment and selection. We do not discriminate on the basis of race, ethnicity, religion, national origin, gender, gender identity, gender expression, sexual orientation, age, or physical or mental disability, or any other ground protected under the Ontario Human Rights Code. We are also committed to providing accessible and barrier-free recruitment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). To request accommodation at any stage of the process, please contact recruitment@cecilcentre.ca.