HR Associate: HRSS  Administrator

HR Associate: HRSS Administrator

Associates are expected to put in a minimum of 5 hours per week and be responsive to emails within 24 hours.

SUMMARY:

The HR Admin provides administrative support to the HR Group by way of processing new volunteers, keeping documentation updated, checking and enhancing checklist/spreadsheets, maintaining volunteer personnel files, communicating and dealing with volunteer queries in a timely manner. The HR admin also works on a few special projects for the HR team at STW™. They report to Director HR for now.

PRIMARY RESPONSIBILITIES:

• Work closely with the Project Leader of HR Shared Services to support hiring needs.

• Complete the steps in the New Hire Checklist.

  • Update Create an email address for new volunteers, grant access to the STW™ Cyber Office and STW™ Calendar.

  • Send welcome emails for new volunteers, ensure the candidate completed all the steps from the welcome letter.

  • File Volunteer Documents.

  • Update Personnel Contact List.

• Complete the steps in the Separation Checklist.

  • Deactivate the email address.

  • Move Contact to Inactive Volunteers Personnel Contact List.

• Ensure consistent documentation with HR Group (emails/ads/job description) .

• Provides communication on behalf of the HR Group to STW™ volunteers regarding holidays, office closures, and any other announcement related to HR operations.

• Prepare the STW™ National Holiday Calendar on a yearly basis (usually in December)

• Reset passwords for current volunteers as required.

• Maintain personnel files of all volunteers (complete volunteer lifecycle) (Checking the file when they join, through google form and preparing a monthly report for the Recruitment team to ensure to take corrective actions).

• Perform twice a year audits of timesheets and Personnel Files of volunteers across groups. (google form and preparing a report for actions).

• Automate process (especially checklists) and try to reduce HR paperwork.

• Assist in updating and maintaining a project plan.

• Attend bi-weekly human resources meeting and monthly talent management team meeting

EXPERIENCE/REQUIREMENTS:

• Demonstrated ability to handle multiple projects and details simultaneously.

• Associates degree completed and/or minimum 1-year full time paid/non-profit work experience required.

• Attention to details.

• Self-disciplined, completing assigned tasks on deadlines.

• Good in Ms Excel, Word, Google Docs.

• Requires self-direction, tact, diplomacy and a clear, courteous and professional manner. When dealing with the public.

• Must demonstrate effective oral communication skills.

• Ability to work cooperatively with staff inside and outside of the department.

• Knowledge of US Labor laws and compliance like HIPAA, OSHA and DPA preferred.