Grants Manager

Job title

Grants Manager

Department

Strategic Partnerships & Government Relations

Reports to

Director, Government Relations

Salary range

$72,300-$83,100

Job type

Full-Time, Permanent, Hybrid working 2-3 days per week

Location

Ontario

Posting period

Sunday May 10, 2026

The opportunity

Are you motivated by the chance to help all young people in Canada access mental health support and Feel Out Loud at Kids Help Phone (KHP)?

Kids Help Phone Foundation is seeking a Grants Manager to help inspire generosity and raise funds across Canada to deliver on KHP’s promise to youth.

Reporting to the Director, Government Relations, this is a great opportunity for someone looking to progress in their public affairs career, who is highly engaged and driven to make a difference in the world. The Grants Manager will work very closely with the Director, Government Relations as a key team member and support. This role will also research, manage, prepare and submit grants proposals and reports for future and current projects. Additionally, the Grants Manager will prepare briefing packages and documentation for Executive Leadership, along with quarterly and annually reporting. This is a very active and growing portfolio, responsible for managing and growing government relationships federally, and for the provinces and territories, while working closely with Kids Help Phone’s internal teams. This includes working with government stakeholders on both the elected and bureaucratic side. The Grants Manager role will also work across the organization to proactively track, co-ordinate and ensure that all deliverables and reporting requirements are met for our government agreements, and will assist in writing and editing reports, along with proposals for future grants. The ability to focus on details, manage multiple projects, and stay highly organized is a must.. It’ll take courage, collaboration, innovation, resilience and trust.

If you’re interested in giving more young people’s feelings a place to go with KHP Foundation, you can explore this opportunity today.

The responsibilities

Reporting, Financials and Systems Management

• Oversee administration of active agreements between KHP and provinces, territories, and federal government departments
• Plan and execute the grant making and reporting process by working with internal teams along with managing documents and deadlines
• Document GR activities (meetings, call notices/reports, emails, funding agreements/contracts, accountability reports, submissions) in Raisers Edge and update pipeline activity
• Works alongside team members to develop budgets for portfolio, projects and operational requirements
• Lead grant application process and reporting based on agreement and program requirements
• Develop best practices and systems overview for grant management cycle
• Partner with cross-functional teams to ensure appropriate tools & data integration across all fundraising portfolios and systems
• Manage ongoing data reporting requirements for government stakeholders
• Project manage reporting requirements including cross-functional coordination and engagement to draft reports
• Draft reports for government stakeholder and external partners

Stakeholder Management & Engagement

• Support relationship management of government stakeholders (elected and bureaucratic) across Canada (including coordination and drafting of reports and tracking progress to deliverables)
• Conduct research to support the development of background notes and issue briefs, briefing notes. reports, papers and submissions
• Support in the securing and coordinating meetings with various government stakeholders across Canada
• Providing pro-active management of government relation activities
• Connect and coordinate activities between government and internal subject matter experts and/or executives
• Keen understanding of provincial/territorial & federal government operations and structure, including the civil servant and elected levels
• Able to track regulations, legislation and policy proposals and analyze their potential impact
• Draft communications and key messaging on behalf of Executives and the Director of Government Relations
• Support in the growth of government funding and relationships
• Coordinate government relation activities regarding Kids Help Phone events (national and community based events)
• Support response to RFP development process from identification through to submission and follow-up

Planning

• Plan and execute grant strategy, timelines and deliverables
• Conduct political scans and monitor important government relations activities such as legislation and policy changes, published reports, mental health strategies, funding opportunities, elections and funding announcements and provide these updates to the stakeholders across Kids Help Phone including the office of the CEO
• Support the development and assist in the execution of a GR workplan based in strategy of the particular priorities and needs of governments across Canada
• Provide general administrative and logistical support to senior leadership (calendar and meeting management, document preparation, research, creating speaking points and briefing materials for internal and external use)

Required Skills and Experience

• Bachelor’s degree in business, management, accounting, finance, political science or in a relevant subject field
• Minimum 2-5 years working in grant/proposal writing and drafting materials such as government submissions.
• Experience in government reporting (i.e., contracts, fiscal or program agreements)
• Strong computer literacy, including effective working skills of Microsoft Teams, Word, Excel, PowerPoint, Raisers Edge, and Outlook
• Able to deal with people sensitively, tactfully, diplomatically and professionally at all times
• A positive, proactive attitude and a strong desire to learn
• A highly organized individual with good time-management skills
• A basic understanding of and interest in provincial and federal government
• A strong writer, with proven ability to research, gather and analyze information
• A basic understanding of the media and what drives news content
• Ability to work in a fast paced and always changing environment
• Self-starting and solutions oriented
• Strong team player
• Experience working with project and database management tools
• An interest in the non-profit sector, and in child and youth mental health

Preferred/Advantageous

• Bilingualism (English and French) is an asset, but not required

Don’t meet every qualification listed? Studies often report that equity-deserving people are less likely to apply for jobs unless they meet every requirement. KHP Foundation is dedicated to building a more diverse, inclusive and authentic workplace, so if you’re excited about this role, but your experience doesn’t align with every qualification, we welcome you to apply anyway. You may have the qualifications / experience for this role or other opportunities at KHP Foundation.

The application process

To apply for this opportunity, you can tap the “Apply” button on this page and follow the on-screen instructions.

About KHP Foundation

KHP Foundation inspires generosity and raises funds across Canada to deliver on KHP’s promise to youth. KHP Foundation helps ensure every supporter’s contribution gives more young people’s feelings a place to go wherever they are — from coast to coast to coast. Donors to KHP Foundation unlock the hope young people need to thrive in their world by scaling access to support, advancing equity and accelerating innovation so youth can always Feel Out Loud and get trustworthy help for any feeling or issue, big or small. Help now at KidsHelpPhoneFoundation.ca.

Inclusion, Diversity, Equity and Accessibility (IDEA)

KHP Foundation has a role to play in effecting social change and advancing equity. This is why the practice of IDEA is critical to us. We believe everyone who interacts with us deserves to feel empowered to bring their authentic selves to an environment of mutual respect. An open and diverse community can foster inclusion and amplify voices that have been, and continue to be, underrepresented.

As such, we welcome applicants from equity-deserving communities, including Indigenous Peoples, racialized persons, persons with disabilities, women, 2SLGBTQI+ individuals and more. We strongly believe that alleviating the underrepresentation of equity-deserving groups will help create a stronger KHP Foundation so young people across Canada can express all their thoughts and feelings.

Accommodations

KHP Foundation welcomes applications from people living with disabilities. Reasonable accommodations are available upon request during any phase of the application / hiring process. If you’re contacted about an opportunity, you can reply and let us know if you require accommodations at any time.

Compensation and benefits

Salaries at KHP Foundation are determined by candidate experience, qualifications and specific skill sets, as well as market and operational considerations. Benefits at KHP Foundation may include:

• Hybrid work model
• Comprehensive employee benefits program
• Emergency travel assistance
• CAAT Pension Plan
• Wellness programs
• Recognition awards
• Employee and Family Assistance Program (EFAP)

Candidate verification

KHP Foundation will ask the successful candidate for this opportunity to complete a background screen, which may include criminal, credit, employment and educational checks. All offers of employment are conditional on the receipt of satisfactory results of any applicable check.

Privacy

KHP Foundation cares about your privacy. We’re required to save select information about opportunities, applications and interviews for set periods of time. To learn more, you can explore KHP Foundation’s privacy policy or contact us using our general form.

Message to agencies

KHP Foundation doesn’t accept unsolicited phone calls, referrals and / or resumes from any source other than directly from candidates. KHP Foundation won’t consider unsolicited phone calls, referrals and / or resumes from vendors including and without limitation, search firms, staffing agencies, fee-based referral services and recruiting agencies. The submission of unsolicited referrals and / or resumes by anyone other than a candidate directly to KHP Foundation is deemed gratuitous. KHP Foundation won’t be obligated or bound in any way to pay a referral or any other fee if a person referred to us from a source other than a direct candidate is subsequently hired.