Fundraising Coordinator

Role Summary

St. Patrick’s Home of Ottawa Foundation has been a cornerstone of our community for decades. We are committed to raising funds to help residents live their best possible lives—supporting both their emotional and physical well-being.

As a small but mighty team, we are entering an exciting period of change and growth as we support St. Patrick’s Home of Ottawa in expanding the care they provide to our community.

Reporting to the Executive Director, we are seeking a highly organized, detail-oriented Fundraising Coordinator who thrives at the intersection of events, donor stewardship, data, and direct mail. This is a hands-on role for someone who enjoys turning plans into action—whether executing a seamless run of show, coordinating a direct mail campaign, or pulling the right data to drive meaningful results.

Key Responsibilities

Direct Mail & Digital Communication Coordination

• Coordinate direct mail campaigns
• Work closely with internal and external partners (e.g., designers, printers, mail houses)
• Ensure data accuracy, segmentation integrity, and campaign tracking
• Monitor campaign performance and support reporting and analysis
• Coordinate and execute email marketing campaigns, including list pulls, scheduling, and performance tracking
• Support website updates, ensuring fundraising content is current, accurate, and accessible
• Draft and schedule social media posts to support campaigns, events, and donor engagement

Donor Stewardship

• Support donor recognition and stewardship efforts, including acknowledgements and communications
• Ensure the timely and accurate issuance of tax receipts in accordance with CRA regulations
• Help create a positive donor experience

Event Management

• Support the planning and execution of fundraising events from concept through post-event wrap up
• Develop and manage detailed critical paths, timelines, and run-of-show documents
• Coordinate vendors, logistics, sponsorship deliverables, and on-site execution

Database Management & Reporting

• Maintain the integrity of the fundraising database with a strong commitment to quality control
• Pull lists, queries, and reports to support campaigns, events, and donor engagement
• Uphold best practices in data management

Qualifications & Experience

• 2–3 years of experience in fundraising, development, events, or a related role
• Post-secondary education (college diploma or university degree) in a relevant field
• Experience coordinating direct mail fundraising campaigns is a strong asset
• Demonstrated ability to work with donor databases/CRMs and confidently pull data
• Familiarity with CRA regulations related to charitable donations and tax receipting
• Experience supporting or coordinating events
• Experience with email marketing platforms and social media scheduling is an asset

Skills & Attributes

• Strong organizational skills
• Exceptional attention to detail and accuracy
• Strong project coordination mindset, with comfort working against timelines and critical paths
• Data-driven, with confidence working in databases and reports
• Collaborative, adaptable, and willing to roll up your sleeves as part of a small team
• Comfortable working in-office 4 out of 5 days per week, with flexibility for evenings and weekends

Why This Role Matters

At St. Patrick’s Home of Ottawa Foundation, every detail matters because every dollar raised supports the dignity, comfort, and quality of life of our residents. In this role, you will help ensure our fundraising efforts run smoothly, our donors feel valued and connected, and our data remains strong and actionable. You will be part of a close-knit, purpose-driven team working to make a real difference in people’s lives.

What We Offer

Annual salary: $49,500 – $60,000

• 37.5 hours per week
• 3 weeks of vacation
• Sick days
• 100% employer-paid benefits (after successful completion of the probationary period; employees must contribute to the cost of long-term disability coverage)
• RRSP program with employer contributions (after the waiting period)
• Training and development opportunities throughout the year

Additional Requirements

• A current satisfactory criminal reference check, including a Vulnerable Sector Screen
• A clear TB test
• A valid G licence and access to a reliable vehicle for occasional travel to and from events
• Ability to lift up to 40 lbs

St. Patrick’s Home of Ottawa Foundation is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Upon request, accommodations due to a disability are available throughout the recruitment process.

Please submit your cover letter and resume to:

Courtney Rock, Executive Director

courtneyrock@stpats.ca

Applications will be accepted until the position is filled.