Fundraising Administrator | Toronto, In-Office

Toronto Fundraising Administrator

Position Type: 40 hr/week

Schedule: Monday - Friday, 9AM - 5PM EST, No weekend shifts available

Salary: Hourly, $20 - $22.50/hr (based on experience)

Contract: Permanent, In-Office

Location: Downtown Toronto/Chinatown

Description

Public Outreach is looking for a rockstar to spearhead the management and efficient organization of our Toronto office and to provide virtual support for our offices across Canada! The successful candidate will work alongside our small but mighty admin & logistics team to ensure day-to-day Canadian operations run smoothly.

Public Outreach is a leader in the charity fundraising industry, and much of our success comes down to our motto: Honest. Respectful. Effective.

We are looking for someone who embodies these values and is passionate about our staff and mission.

This ideal candidate is efficient as a way of life, excited to create/refine processes, and thrives in a vibrant, diverse workspace. They bring strong attention to detail, excellent communication skills, and a positive outlook!

Overview Of Job Duties:

• Support day-to-day office coordination:, meeting room prep, greeting visitors, receiving mail
• Manage and triage a shared inbox, routing and responding to inquiries
• Coordinate high-volume onboarding: sending and reviewing onboarding packages
• Manage inventory and distribution of client materials: tracking, shipping, coordinating w/teams
• Prepare and maintain documents, reports, and internal trackers
• Order and track office supplies and expenses
• Serve as a point of contact for internal and external communications
• Some payroll support: responding to basic inquiries, support at payroll deadline
• Maintain and update employee and client databases
• Prepare country-wide expense reports and submit them for approval
• Ensure compliance with health and safety regulations
• Assist with occasional maintenance and facilities-related needs

Requirements:

• 1-2 years of administrative experience, 1 year of Customer Service experience preferred
• Passionate about spreadsheets and/or a fast learner who’s not afraid of Excel/Google Sheets
• Intermediate-to-advanced understanding of Google Workspace (Gmail, Google Calendars, Google Sheets, etc)
• Solution-oriented problem solver
• Excellent documentation and project-tracking skills

Qualifications:

• Excellent communication skills, written and verbal
• Excellent phone and email etiquette
• Strong data entry skills with a record of high accuracy
• Attention to detail
• Demonstrated ability to manage priorities
• Demonstrated ability to work independently
• Ability to effectively coordinate multiple tasks and strictly adhere to deadlines
• Positive attitude with the ability to thrive in a stressful working environment
• Must be able to lift up to 20 kilos (essential functions include large package handling, arranging desks, etc.

Public Outreach supports a diverse and equal world and welcomes people from all walks of life into our already eclectic teams. We encourage Peoples of Colour, Indigenous Peoples, Queer/Trans identifying, as well as peoples with Dis/abilities to apply! Accommodations will be made at the candidate's request during all aspects of the hiring and onboarding process.