Fund Development Coordinator

Function

The Fund Development Coordinator role for Big Brothers Big Sisters of Centre Wellington (BBBSCW) encompasses fund development and is the lead for all fundraising initiatives and events.

Reporting to the Executive Director, the Fund Development Coordinator is responsible for leading, maintaining and evolving the processes for fund development. The Fund Development Coordinator will also contribute to the ongoing review, analysis and evaluation of service quality and effectiveness (ROI).

Job Term: This position is full-time, fixed term contract position for one year upon hire; with the possibility of continuation based on performance. Annual salary for this position is $40,000-$45,000 annual plus performance bonuses. This position requires time at events that are scheduled during non-typical working hours and there is requirement for the successful candidate to be at these events. Work schedule to be determined by Executive Director.

Key responsibilities:

Grant Writing - 20%

• Research possible aligned grant opportunities. Information is brought to the Executive Director for discussion and approval. Responsible for the writing, completion and submission of approved grant initiatives and grant applications utilizing applicable directories and utilizing best practice guidelines.
• Goals and targets for grant writing and success will be assigned as per each grant funding target from each funding source.

Marketing & Events - 55%

• supporting and organizing all fundraising partnered events (3rd party) and the execution of all agency direct fundraising events.
• clerical support assigned by Director for event committees including maintaining spreadsheets and all budgets.
• Lead the creation of committees for all events as needed
• work in conjunction with committees and volunteers, offering event guidance where and attend events to lead set up, implementation and clean up.
• Attendance at daytime, evening and weekend events that support relationship building between the client(donor, sponsor, or other agency supporter)
• act as lead in all raffles and 50/50 draws by strategizing sales, coordinating draws and ensuring administrative duties are carried out in a timely manner
• develop and monitor critical path for special events
• Provide guidance and consultation with logistics and coordination prior to fundraising events
• Create, print and display all necessary event signage needed for all events utilizing agency templates.
• Help identify and solicit event sponsorships with Director of Community Programs identify and recruit event committee members where appropriate provide post-event evaluation including final budget, recommendations, action items
• Support marketing initiatives and social media
• Work with the staff to help design and execute the creation of marketing/communications for all web based social media/print
• Work with the team in marketing ideas for the agency; execute approved ideas with specified team members
• Work with the team (under the E. D’s direction) to develop an annual marketing and communications plan (MARCOMM) for board approval in November of each year that includes KPI’s and targets identified by the agency staff.
• Work with ED to develop annual fundraising budget and event specific budgets
• Lead and reach out all prize and auction procurement including all needed licenses and reporting procedures required by the township

Stewardship - 15%

• assist the team with cultivation, community solicitation and stewardship efforts.
• support BBBSCW efforts to deepen connections with existing donors by drafting letters and notes, and preparing individual reports as assigned using client resource management software
• provide high-quality experiences for all donors in their interactions with BBBSCW by speaking with donors and supporters at events, talking with donors by telephone and providing flawless and timely written communication
• ensure general and event thank you letters and tax receipts are updated and sent out regularly
• Develop and build relationships with community businesses in conjunction with E.D. and Director of Community Programming
• Work with the Executive Director of Community Programming and E.D. plan and execute corporate sponsorship programs

Administrative and General Duties - 10%

• provide back-up administrative support when needed, including answering the main phone line, greeting visitors to the office and providing them with assistance, and providing clients with information or referrals to the appropriate person.
• perform administrative duties, for example including filing, copying, sorting, mailing, etc.
• work with summer students and/or volunteers for events and office support.
• act as a point of contact for fundraising inquiries (via post, mail, website, etc.) and provide excellent donor support.
• support data management including data entry, amendments, running reports.
• participate in agency strategic planning
• complete a yearly performance appraisal including goals and objectives for the coming year
• assist in the fundraising plan annually

Required Professional Designation/Certificate and Required Experience:

• University degree or community college diploma in a related field or equivalent background in fundraising
• Association of Fundraising Professional (AFP) designation is preferred
• Minimum of three (3) years’ experience in fundraising events planning and a global knowledge of fundraising methodologies with a career track record for raising funds
• Experience in the Non-Profit or charitable sector considered and asset
• Experience with event planning and media relations considered and asset
• Valid driver’s license and regular access to a reliable vehicle and carry appropriate auto insurance coverage
• Current police check with vulnerable sector(VSC)

The successful candidate must also possess:

• A keen interest in the community as a whole and a passion for building better futures for youth
• exceptional people skills focused on building and maintaining strong relationships within the community.
• Superior communication skills (both written and verbal) and well-developed interpersonal skills
• The ability to think strategically and work independently in driving new fundraising initiatives/events or enhancing exiting initiatives/events
• Strong customer service-oriented approach complimented by excellent organizational and time management abilities
• Ability to use sound judgement and always maintain discretion and confidentiality
• Ability to multitask and set priorities with a sense of urgency to achieve goals
• strong computer skills, specifically with Microsoft Office, Canva and other design tools
• Strong time management skills and ability to prioritize workload needed to be as efficient as possible
• Strong sense of commitment and accountability for the roles and responsibilities of the position
• Willingness to work flexible hours including some evenings and weekends.

Please submit a cover letter and resume in one pdf document to the attention of Anneli Segura, Executive Director at anneli.segura@bigbrothersbigsisters.ca by March 24, 2026 by 5 p.m. Big Brothers Big Sisters of Centre Wellington thanks all applicants for their interest in advance, however, only those selected for an interview will be contacted. Note: The position will remain open until filled and rolling interviews are conducted as soon as qualified applications are received. AI is not utilized as a part of the agency’s screening process. All applicants must be authorized to legally work in Canada.

Big Brothers Big Sisters of Centre Wellington is an equal opportunity employer and encourages applicants from equity seeking groups.