Fractional Remote Bookkeeper

Remote Fractional Bookkeeper (Independent Contractor)

Position Summary

The Bookkeeper is an independent contractor responsible for the Chamber’s full-cycle bookkeeping, financial accuracy, compliance support, and monthly reporting. This role ensures the Chamber’s data is accurate, up-to-date, and aligned with governance, budgeting, and operational decision-making. The Bookkeeper works collaboratively with the Director of Operations on transactional coordination and provides monthly reporting directly to the Board Treasurer and Executive Director, as well as quarterly reports to the Board.

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Start Date: March 1st, 2026

Compensation: Monthly retainer $650.00 (+ HST). Additional hours available with pre-approval at $60/hour for budget preparation and audit periods, or at other times as mutually agreed between the Treasurer, Director of Operations and Bookkeeper.

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Key Responsibilities

Financial Transactions & Recordkeeping

• Manage accounts payable (using Plooto) and accounts receivable.
• Process vendor invoices, cheques (if applicable), EFTs, and reimbursements.
• Record deposits, membership payments, and event revenues.
• Maintain accurate general ledger entries.

Payroll & Benefits Administration

• Support payroll processing for Chamber employees and contractors (frequency as established).
• Coordinate benefit deductions and statutory remittances as required.

Banking & Reconciliation

• Complete monthly bank and credit card reconciliations with Chamber account software.
• Provide reconciled statements to the Treasurer and Director of Operations.
• Annually establishing signing authorities with bank

Financial Reporting

• Prepare monthly financial statements (Income Statement, Balance Sheet, AR/AP reports) by a date recurring monthly as agreed upon by the Board and management.
• Prepare quarterly reports for Board review.
• Provide year-end documents to the auditor and support audit inquiries.

Budgeting & Compliance

• Assist in the development of the annual operating budget.
• Track budget vs. actuals and flag discrepancies.
• Ensure compliance with CRA requirements, HST filings, and nonprofit accounting standards.

Deliverables

• Monthly reconciled financial statements
• Quarterly Board reporting package
• Year-end audit support
• Accurate, timely AR/AP records

Exclusions (Not Responsible For)

• Strategic financial planning (other than annual budget plans)
• A/R Collections
• Sponsorship revenue development – prospecting or sales
• Member communications other than for A/R or A/P as required by OM/ED
• Event execution
• Governance or policy work
• CRM management other than ability to pull reports as required

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Qualifications

• Diploma or degree in Accounting, Finance, or Business Administration preferred
• Professional designation or partial designation an asset (e.g., CPB, CPA, PCP)
• 3–5+ years of full-cycle bookkeeping experience, preferably with small businesses, nonprofits, or member-based organizations o Experience managing accounts payable & receivable, Bank and credit card reconciliations, HST filings and CRA compliance, payroll processing (salary, statutory deductions, benefits), month-end and year-end preparation
• Experience preparing documentation for annual reviews or audits
• Familiarity working with Boards, Treasurers, or Finance Committees is an asset
• Proficiency in QuickBooks Online (strongly preferred) and Plooto
• Comfortable with cloud-based document management (e.g., OneDrive, Google Drive)
• Clear understanding of bookkeeping controls (dual signatures, receipt management, audit trails)
• Ability to explain financials in a clear, accessible way to non-financial stakeholders (Board, ED, OM, Treasurer)
• Exceptional attention to detail and accuracy
• High degree of integrity, confidentiality, and discretion
• Ability to work independently with minimal supervision
• Strong communication skills
• Reliable, responsive, and comfortable working within defined deadlines
• Organized, process-driven, and proactive in identifying discrepancies or risks
• Flexibility to respond to time-sensitive financial questions as needed
• Ability to attend virtual meetings with the Treasurer or Board when required

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How to Apply

Send your cover letter, professional CV, and references to jordan.chapelridge@gmail.com.