FINANCE OFFICER

FINANCE OFFICER

About the position:

Under the supervision of the Director, Finance and Administration, the Finance Officer is a key member of the Finance and Administration team and is responsible for maintaining financial, accounting, administrative, and personnel services to ensure compliance with legislative requirements.

You will be responsible for the day-to-day processing of accounts payable and accounts receivable, ensuring transactions are completed accurately, on time, and in accordance with organizational policies. You will also support monthly and year-end close activities, including reconciliations of AP, AR, bank, and prepaid accounts, and assist the finance team during audits and ad-hoc tasks. This role requires strong organizational skills, attention to detail, and the ability to manage multiple accounting and administrative tasks in a busy environment.

The position’s main responsibilities are:

ACCOUNTS PAYABLE

• Processing invoices in a timely and accurate manner
• Processing staff expense claims, including tracking travel advances/prepayments.
• Ensuring coding and appropriate authorization before releasing payment via cheque or EFT
• Preparing payment batches with all supporting documents for approval
• Communicating payment status and details to employees and vendors as required
• Filing and maintaining of source documents and related accounting journals

ACCOUNTS RECEIVABLE

• Creating and issuing invoices accurately and on time
• Maintaining and reconciling unearned revenue and holding accounts
• Recording daily deposits. Applying payments to customer records
• Balancing batches in databases as needed and processing refunds when necessary
• Preparing bank deposits and associated Excel sheets for support to accounting entries
• Following up to collect on overdue payments
• Managing emails received by AP/AR email accounts

MONTHLY & YEAR END CLOSING

• Reconciling accounts payable and receivable sub-ledgers to general ledger
• Reconciling bank accounts and preparing relevant adjusting entries
• Reconciling prepaid accounts and other accounts
• Supporting the finance team during audits and handling ad-hoc tasks

OTHER

• Providing general administrative support for the Finance and Administration team such as filing, mailing, photocopying, banking, etc.
• Assisting the Finance and Administration team with other duties as required

You will bring:

• University or college degree or diploma in accounting or a related field
• Experience in a finance or accounting role, with hands-on exposure to accounts payable, accounts receivable, banking, and account reconciliations
• Strong verbal, written, and interpersonal communication skills, with the ability to interact effectively with both internal and external stakeholders
• Excellent organizational and problem-solving skills, with a high level of attention to detail and accuracy
• Proven ability to manage multiple priorities and meet deadlines
• Experience with Microsoft Dynamics Business Central or similar accounting systems
• Self-motivation and proactivity, and willingness to become a super-user of accounting systems and databases.
• Working knowledge of Microsoft Office applications, particularly Excel, Word, and Outlook
• Solid understanding of accounting procedures, controls, and routine financial processes
• A high level of ethics, professionalism, and discretion when handling confidential information
• Ability to work independently as well as collaboratively within a team environment.

Also considered assets are:

• Fluency in French
• Experience in not-for-profit environments

Compensation and other details:

• This is a full-time position with a salary of $55,000 to $60,000 per year, plus a comprehensive benefits package, generous paid annual leave, a pension contribution matching program, health group benefits, and professional development opportunities.
• This salary and benefits are offered in exchange for an eight-hour workday (e.g. 8:30 to 4:30 or similar), Monday to Friday, in a pleasant office environment in Ottawa, Ontario. (The ability to work from home up to two days per week may be arranged.)
• Please submit a resumé with your experience and suitability for the position by January 15, 2026.

About TAC:

The Transportation Association of Canada (TAC) is a national, not-for-profit technical association that focuses on roads, highways, and urban transportation. Its 500 corporate members—including all levels of Canadian governments, businesses, academic institutions, and others—work together to address transportation challenges by sharing innovative ideas and experiences, creating knowledge, and pooling resources. TAC hosts an annual conference for 1400+ professionals in the road, highway, and urban transportation sectors—the largest of its kind in Canada. We thank all applicants for their interest. However, only those invited for an interview will be contacted. The Transportation Association of Canada (TAC) welcomes applications from people with disabilities, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available on request during the hiring process. Applicants are asked to make their needs known in advance.