Finance Manager, Programs

TFO Canada catalyzes economic growth through sustainable and inclusive trade partnerships for Small and Medium Enterprises in developing countries.

TFO Canada assists Small and Medium sized Enterprises (SMEs) and Trade Support Institutions (TSIs) from developing countries to access international markets through information, advice and contact services. Since 1980, TFO Canada’s internationally experienced project staff and sectoral experts have been providing trade promotion and capacity building services to tens of thousands of Small and Medium sized Enterprises (SMEs) and Trade Support Institutions (TSIs)/Trade Promotion Organizations (TPOs) from Latin America and the Caribbean, Africa, Asia and the Middle East.

Finance Manager, Programs

TFO Canada is seeking to recruit a full-time Finance Manager Programs (FMP) based in Ottawa. The successful candidate will play a key role in supporting the financial management of the organization and its projects, with responsibilities covering financial systems, accounting, budgeting, and program administration.

The Finance Manager, Programs will be primarily responsible for the project financial stewardship. This role partners closely with Program Directors and Managers to develop the project budget, monitor its financial performance, ensure donor compliance, manage reporting, and support strategic decision‑making. The Manager will lead the project financial planning cycles, coordinate and support partners’ financial reporting, and maintain effective controls that safeguard funds and enable mission impact.

Reporting Relationship:

Reports to the Director of Finance and Administration.

Job responsibilities:

1) Project Budgeting and Forecasting

Lead annual and multi‑year budgeting for the project; coordinate with Program leads to develop activity‑based budgets, staffing plans, and cash‑flow forecasts.

Prepare rolling forecasts and scenario analyses and recommend course‑corrections to meet financial targets.

Maintain a consolidated project budget based on a multi-year and multi-partner project delivery.

Develop, monitor, analyze, and support the Director of Finance and Administration on organizational, business development and project budgets.

Develop tools for budgeting, reporting, variance analysis, and monitoring financial data.

2) Donor Compliance and Reporting

Interpret contribution agreements and donor guidelines; operationalize eligible/ineligible cost rules, cost‑share, and restricted fund requirements.

Oversee production of accurate and timely financial reports to funders, partners and project staff, including variance analyses and narratives.

Monitor spend against budget, contribute to forecasts, and proactively flag risks and propose mitigation.

Design dashboards for program teams and leadership (budget vs. actuals, partners reporting, cost-share monitoring, etc).

3) Accounting, Controls and Revenue Recognition

Ensure appropriate treatment of restricted/unrestricted revenue, deferred revenue, advances, and accruals in accordance with Canadian and International standards.

Review project transactions for accuracy, coding, and eligibility; oversee reconciliations (GL, subledgers, bank, advances to partners).

Strengthen internal controls across the project cycle—procurement, approvals, travel and per diems, and partner disbursements.

Support month‑end and year‑end close for project accounts; support audit schedules for project/organizational audits.

Process entries in the financial system, including project and country specific information.

4) Partner Financial Management

Conduct financial due diligence for implementing partners; establish reporting templates, calendars, and compliance expectations.

Review partner financial reports, support capacity‑building, and follow up on findings; manage partner advances and claims. Review partners’ financial reports, including supporting documentation, and provide feedback to ensure compliance with donor requirements, accounting standards, and internal policies.

Identify needs and lead partners’ financial training; support the financial aspect of implementation and recommend actions for processes improvement.

Act as the financial liaison with partners providing guidance and oversight on financial matters, troubleshooting, and problem solving for program specific information and issues.

5) Procurement, Contracts and Risk Management

Work with the Program staff and the Finance team to ensure competitive sourcing, contract compliance, and proper documentation.

Review financial clauses in RFPs, Pos, selection memos, consulting agreements, and amendments; highlight financial risks and mitigation.

Monitor project financial risks and update management regularly.

6) Systems, Data and Process Improvement

Oversee the integrity of the project program finance data in the accounting system and other management tools.

Drive continuous improvement in workflows, templates, and processes, coach program staff and partners on budget literacy and donor compliance.

Assists project staff, associates, partners and suppliers with accounting support, training, information, and responds to their inquiries as required.

7) Other

Assist year-end closing, support internal and external audits, and maintain proper documentation for financial transactions.

Assist the Director of Finance and Administration in preparing consolidated financial statements and annual budget for projects and for the whole organization.

Performs other financial related tasks as required or as requested by the Director of Finance and Administration.

Qualifications:

• Permanent resident or citizen of Canada
• Diploma or Bachelor’s degree in Finance, Accounting, or Economics.
• Advanced professional certifications such as CPA or CFA. Candidates who are currently enrolled in one of these certification programs, with the intention of completing the requirements within the next year, will also be considered.
• Seven to ten years of professional experience in financial analysis and reporting, preferably within a non-profit or mission-driven organization.
• Strong knowledge of budgeting, financial reporting, and donor compliance, specifically with government funded projects.
• Proficiency in Microsoft Excel, including Macros, Pivot tables, V-lookup, and financial management systems.
• Working experience with Quickbooks online and database applications.
• Excellent analytical, organizational, and communication skills.
• Commitment to the mission and values of the non-profit sector.
• Strong ability to multi-task and manage multiple stakeholder relations.
• Well organized, self-starter and independent worker.
• Able to work well in a team and in a fast-paced environment.
• Excellent proficiency in English communication is essential. The ability to communicate effectively in Spanish and French will be considered a significant asset.

Assets

• Experience in non-profits, project-funded reporting.
• Ability to communicate in Spanish and French.

Employment Duration

This is a 4-year term position.

Compensation:

TFO Canada offers a competitive salary and benefits package commensurate with experience and the norms of the international development NGO sector. As such the salary range is $74,000 - $87,000

Work Location:

Work at TFO Canada includes a hybrid work model, therefore, this role will be a combination of virtual and on-site work. Our office is located in downtown Ottawa. The successful candidate will need to live within the greater Ottawa-Gatineau area in Canada and to be a permanent resident or citizen of Canada.

Applications:

Applications including a cover letter and a current C.V. should be made in writing by e-mail no later than April 10, 2026 to:

Director of Finance and Administration

TFO Canada

66 Slater Street, Suite 2100

Ottawa, Ontario K1A 0K2

hr@tfocanada.ca

Only candidates to be interviewed will be contacted.

TFO Canada catalyzes economic growth through sustainable and inclusive trade partnerships for Small and Medium Enterprises in developing countries. TFO Canada confronts the challenge of global poverty by promoting sustainable economic development through export information, advice and contact. We facilitate access to foreign markets and share Canadian trade expertise for the benefit of small exporters in developing countries. Founded in 1980, TFO Canada is a non-profit, non-governmental organization.

TFO Canada strives to ensure gender equality for men and women in their participation in TFO Canada’s programs, projects and activities, and also in TFO Canada’s employment, contracting and management opportunities.

As a signatory to the Canadian Centre of Expertise on the Prevention of Sexual Exploitation and Abuse and to the Anti-Racism Framework for Canada's International Cooperation Sector, TFO Canada has the moral, ethical, and legal responsibility towards its staff, beneficiaries, and clients and applies a zero-tolerance approach.

For more information on TFO Canada visit www.tfocanada.ca