Finance Manager

Position overview

The Finance Manager is responsible for all financial activities which includes, accounting, payroll oversight, audit preparation, budgeting, financial reporting for the Association and for individual programs. The Finance Manager oversees the Bookkeeping and Payroll Administrator.

Key responsibilities

• Direct and oversee the daily operation of the accounting department. Liaise with the bank, auditors, government, funders, program agencies and insurance company.
• Oversee and lead the Accounting Department including training, managing and mentoring the Bookkeeping and Payroll Administrator.
• Tailoring QuickBooks Online to CMHA NWV’s operational needs to ensure accurate financial reporting and compliance. This duty involves configuring the company structure, chart of accounts, and integrating automated workflows when necessary.
• Prepare and analyze monthly financial statements by program compared to budgets.
• Prepare the year end audit file, and the annual budget by program in collaboration with the Executive Director.
• Oversee payroll for 80+ staff members prepared by the bookkeeper using Payworks.
• Manage cash flow, prepare cash flow statements, and investment of surplus funds.
• Prepare financial reports for agencies on contracted programs.
• Comply with generally accepted accounting principles and practices including Canadian accounting standards for not-for-profit organizations (“ASNPO”).
• Review and make recommendations on benefit programs including group insurance and RRSP.
• Oversee submission of government reports for Registered Charities, GST, Employer Health Tax and T5007(s) for subsidy benefits and prepare annual T3010 charitable tax filing.
• Prepare financial data for CMHA’s Annual Report.
• Respond to the auditor’s management letter and make procedural adjustments where needed.
• Prepare grant financial reports and submit reporting by program.
• Authorize all payments by cheque or e-transfer along with the Executive Director and/or Senior Operations Manager.
• Ensure accuracy of expense submissions, documentation and correct allocations by account and program.
• Review the performance of the donor advised endowment fund.
• Prepare materials for and attend Finance Committee meetings of the Board of Directors. Answer any questions from the Treasurer or other Board members.
• Prepare special reports and analysis by collecting, analyzing and summarizing information and trends as requested by the Executive Director or Treasurer.

Experience:

• CPA designation or equivalent with a minimum of 5 years’ experience in a similar accounting and administrative position.
• Proficient with QuickBooks Online, with an expert level in Excel and other Microsoft Office programs.
• Experience with Payworks, CLMS Portal and BC Housing Partner Portal are an asset.

Personal Attributes:

• Strong work ethic with good time management skills.
• Compassionate and non-judgmental demeanor.
• Remains calm and flexible in stressful or hectic work environment.
• Ability to communicate effectively both verbally and in writing.
• Demonstrated ability to coach, mentor and supervise.
• Effective listener with cross-cultural communication skills.
• Understands importance of anti-oppressive practice and professional boundaries.
• Punctual and reports problems promptly.
• Participates in professional development and educational opportunities.
• Criminal Record Check required.

Hours of Work and Special Considerations: 21-28 hours per week, 3-4 weekdays, 9:00 AM-4:30 PM, including an unpaid 30-minute meal break. In person at our Marine Drive office.

Reports to: Executive Director

Salary: $44-$47 per hour based on experience

Benefits: 6% vacation. comprehensive extended Health and Dental benefits, including Heath Spending Account and group RRSP.