Finance Coordinator

Rexdale Women’s Centre (RWC)

Job Description: Finance Coordinator

Position Type: Full-Time

Remuneration: $30.00 per hour

Location: 925 Albion Rd., Toronto, ON

Reports to: Director of Finance and Administration

Deadline of submission: May 25, 2026

Submission instruction: Send Resume and Cover letter only through email

Submit to: mhazra@rexdalewomen.org

Position Summary

The Finance Coordinator is primarily responsible for managing payroll functions and providing financial operational support. This role also acts as a secondary point of coverage for the Director of Finance and Administration during periods of absence, ensuring continuity in financial operations. Key responsibilities include payroll processing, bookkeeping, reviewing financial applications, and recommending efficiencies in financial processes.

Key Responsibilities

1. Payroll Administration (Primary Responsibility)

• Prepare, process and verify Semi-monthly payroll and benefits for staff with a high degree of accuracy.
• Maintain and reconcile payroll records and statutory deductions.
• Responsible for remittances to the government, WSIB payment, EHT and any payroll related issues with the Service Canada.
• Ensure compliance with employment legislation, organizational and financial policies and controls.
• Generate payroll reports and ensure payroll entries are properly recorded in the accounting system.
• Respond to payroll-related inquiries from staff professionally and promptly.
• Responsible for ensuring Payroll schedule is followed, including EFT transfer completed as per payroll schedule.

2. Bookkeeping & Financial Record Keeping

• Maintain accurate and up-to-date financial records using accounting software Sage 300.
• Process accounts payable and accounts receivable, ensuring timely billing and payments.
• Reconcile bank accounts, credit cards, vendor statements, and petty cash.
• Support month-end and year-end closing processes, including journal entries and account analysis.
• File and maintain complete documentation for financial audits and compliance requirements.
• Maintain Fixed Asset Register and Depreciation.

3. Review of Financial Applications & Funding Documentation

• Review financial information for program applications, subsidies, or client funding support.
• Assist with reviewing and creating budgets and financial statements.
• Track program expenditures to ensure compliance with funder requirements and approved budgets.

4. Financial Reporting & Efficiency Improvements

• Assist in preparing internal financial statements, budget updates, and variance reports.
• Identify opportunities to improve financial processes, procedures, and workflow efficiency.
• Recommend enhancements to internal controls to strengthen financial accuracy and accountability.
• Support preparation for annual audits, providing documentation and responding to auditor inquiries.

5. Any other related duties assigned by the direct supervisor for the interest of the RWC.

Preferred: A university degree in Accounting/Finance

• Minimum 2–3 years of practical experience in payroll and bookkeeping using Sage 300
• Experience in the nonprofit or community service sector is an asset.

Skills & Competencies

• Strong understanding of payroll processes and accounting principles.
• Exceptional attention to detail and accuracy.
• Strong analytical, organizational, and time-management skills.
• Excellent communication and interpersonal abilities.
• Ability to assess and improve financial processes and workflows.
• High degree of professionalism and the ability to maintain strict confidentiality at all times.
• Proficiency in Office 365.

Only applicants who will be interviewed are contacted. RWC is an equal opportunity employer and subscribes to The Ontario Human Rights Act.

RWC is a United Way Member Agency