Finance Coordinator

JOB POSTING FINANCE CO-ORDINATOR

Rexdale Women's Centre (RWC)

Position Type: Full-Time (35 hours per week)

Remuneration: $26- $28 per hour

Location: 925 Albion Rd., Toronto, ON

Reports to: Director of Finance & Administration

Position Summary

The Finance Coordinator is primarily responsible for managing payroll functions and providing financial operational support. This role also acts as a secondary point of coverage for the Director of Finance & Administration during periods of absence, ensuring continuity in financial operations. Key responsibilities include payroll processing, bookkeeping, reviewing financial applications, and recommending efficiencies in financial processes.

Key Responsibilities

1. Payroll Administration (Primary Responsibility)
   • Prepare, process, and verify Semi-monthly payroll and benefits for all staff with a high degree of accuracy.
     • Maintain and reconcile payroll records and statutory deductions.
     • Responsible for remittances to the government, WSIB payment, EHT and any payroll related issues with the Service Canada.
     • Ensure compliance with employment legislation, organizational and financial policies and controls.
     • Generate payroll reports and ensure payroll entries are properly recorded in the accounting system.
     • Respond to payroll-related inquiries from staff professionally and promptly.
     • Responsible for ensuring Payroll schedule is followed, including EFT transfer completed as per payroll schedule.
2. Bookkeeping & Financial Record Keeping
   • Maintain accurate and up-to-date financial records using accounting software.
   • Process accounts payable and accounts receivable, ensuring timely billing and payments.
   • Reconcile bank accounts, credit cards, vendor statements, and petty cash.
   • Support month-end and year-end closing processes, including journal entries and account analysis.
   • File and maintain complete documentation for financial audits and compliance requirements.
   • Maintain Fixed Asset Register and Depreciation.
3. Review of Financial Applications & Funding Documentation
   • Review financial information for program applications, subsidies, or client funding support.
   • Verify accuracy, completeness, and eligibility of financial documentation submitted by clients or program teams.
   • Assist with reviewing and creating budgets and financial statements.
   • Track program expenditures to ensure compliance with ftnder requirements and approved budgets.
   • Collaborate with program staff to address financial gaps or documentation issues.
4. Financial Reporting & Efficiency Improvements

• Assist in preparing internal financial statements, budget updates, and variance reports. Identify opportunities to improve financial processes, procedures, and workflow efficiency.
• Recommend enhancements to internal controls to strengthen financial accuracy and accountability.
• Support preparation for annual audits, providing documentation and responding to auditor inquiries.

5. Coverage for Director of Finance & Administration (Secondary Responsibility)
   • Provide operational support and temporarily oversee financial frnctions during the Director of Finance and Administration's absence.
   • Maintain continuity ofcritical financial processes such as payroll, accounts payable, funder reporting, and cash flow monitoring.
   • Communicate with internal departments and external stakeholders to ensure smooth financial operations.
6. Any other related duties assigned by the Supervisor for the interest of the RWC.
   • Preferred: A university degree in Accounting, Finance
   • Minimum 2—3 years of practical experience in payroll and bookkeeping using Sage 300
   • Experience in the nonprofit or community service sector is an asset.

Skills & Competencies

• Strong understanding of payroll processes and accounting principles.
• Exceptional attention to detail and accuracy.
• Strong analytical, organizational, and time-management skills.
• Excellent communication and interpersonal abilities.
• Ability to assess and improve financial processes and workflows.
• High degree of professionalism and the ability to always maintain strict confidentiality. Proficiency in Office 365.

DEADLINE: December 12, 2025

Submit Resume to:

Finance Co-ordinator Hiring Committee

EMAIL: admin@rexdalewomen.org

Only applicants who will be interviewed will be contacted

RWC is an equal opportunity employer and subscribes to the Ontario Human Rights Act.

RWC is a United Way Greater Toronto Agency