Finance and HR Administrator

Finance and HR Administrator

• Department: Finance and Administration
• Location: Carleton Place, ON
• Term: Permanent, 0.8 FTE
• Annual Salary Range: $65,670.48 – $68,336.96 (prorated to 0.8 FTE, plus benefits)
• Closing Date: May 31, 2026

Position Overview

Reporting to the Director of Finance and Administration, the Finance and HR Administrator is responsible for performing a wide range of accounting and administrative tasks that support the efficient financial operations of the organization. The successful candidate will demonstrate strong attention to detail, initiative, and the ability to manage daily fiscal activities while serving as a key resource for internal and external financial inquiries.

Key Responsibilities

1.0 Financial Administration

• Manage general accounting functions, including accounts payable/receivable, bank reconciliations, credit card reconciliation, and general ledger maintenance.
• Reconcile and process employee expense reimbursements in Sage.
• Record payroll entries in Sage.
• Ensure timely and accurate completion of period-end processes, including vendor payments and financial statement preparation.
• Prepare monthly remittances (WSIB, HOOPP, and OPSEU).
• Assist with semi-annual reports, year-end reports, and corporate financial audits.
• Support government submissions, including semi-annual HST filing.
• Prepare monthly CSN reporting for MCCSS and support other ministry reporting as required.
• Conduct financial analyses and assist with special projects as assigned.
• Participate in reviewing and improving accounting and payroll processes.
• Perform other duties as assigned.

2.0 Human Resources Support

• Support enrollment of eligible employees in pension and benefits programs and maintain accurate data for all plans.
• Maintain confidential HR files, ensuring completeness and accuracy within the payroll/HR system.
• Perform other HR-related duties as assigned.

3.0 Property Management Support

• Liaise with property managers and service personnel regarding maintenance and repairs as required.
• Perform other duties related to Property Management as assigned.

4.0 Information Technology Support

• Liaise with ONIT and submit IT tickets on behalf of staff and the agency.
• Manage employee mobile device and computer requests, upgrades, and maintenance needs.
• Ensure follow-up and completion of service provider requests.
• Perform other IT-related duties as assigned.

Job Specifications

Education & Experience

• Undergraduate degree in accounting, business, or finance with a minimum of 3 years' experience; or
• Business diploma with a minimum of 5 years' relevant experience.
• Experience in a not-for-profit and unionized environment is an asset.

Required Skills and Abilities

• Strong computer literacy and experience with accounting and payroll software.
• Excellent analytical, problem-solving, and research skills.
• Sound understanding of GAAP, accounting principles, and budgeting.
• High attention to detail and accuracy.
• Ability to work independently and collaboratively.
• Ability to remain professional, calm, and confidential when handling sensitive matters.
• Strong organizational skills and ability to manage changing priorities and tight timelines.
• Excellent interpersonal, verbal, and written communication skills.
• Strong administrative and clerical skills.
• Demonstrated discretion and commitment to confidentiality.

Judgment

The position requires sound judgment, decision-making, and adherence to legislative requirements, organizational policies, the Open Doors Mental Health for Children, Youth & Families – OPSEU Collective Agreement, professional standards, and procedures. Work is performed with minimal direct supervision.

Working Conditions

Work is performed in a typical office environment with minimal exposure to health hazards.

How to Apply

Interested candidates should submit their résumé to: hr@odmh.ca by: May 31, 2026

Interview Date: June 8, 2026

We are committed to creating an inclusive environment for all employees and applicants. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), accommodations are available upon request for candidates participating in all aspects of the recruitment and selection process. If you require an accommodation, please contact Wen Qian at hr@odmh.ca or 613-257-8260 ext. 427.