Finance and HR Administrator

Department: Finance and Administration

Location: Carleton Place, ON

Term: Permanent, 0.8 FTE

Salary Range: $50,000 – $55,000 (plus benefits)

Closing Date: January 16, 2026

Position Overview

Reporting to the Director of Finance and Administration, the Finance and HR Administrator is responsible for carrying out a wide range of accounting, payroll, and administrative tasks that support the efficient financial operations of the organization. This role oversees accounts payable and receivable, payroll processing, reconciliations, and financial reporting. The successful candidate will demonstrate strong attention to detail, initiative, and the ability to manage daily fiscal activities while serving as a key resource for internal and external financial inquiries.

Key Responsibilities

1.0 Financial Administration

• Review, maintain, and input payroll with ADP specialists and into Sage.
• Reconcile employee expense reimbursements.
• Manage general accounting functions, including accounts payable/receivable, bank reconciliations, year-end reconciliations, and general ledger maintenance.
• Ensure timely and accurate period-end closures, vendor payments, payroll processing, and financial statement preparation.
• Prepare monthly remittances for WSIB, HOOPP, and OPSEU.
• Assist with semi-annual, year-end, and corporate financial controls audits.
• Support regulatory reporting and government submissions, including semi-annual HST reporting.
• Prepare monthly CSN reporting for MCCSS and support other ministry reporting as required.
• Conduct financial analyses and assist with special projects as assigned.
• Participate in reviewing and improving accounting and payroll processes.
• Perform other duties as assigned by the Director of Finance and Administration.

2.0 Human Resources Support

• Prepare new employee onboarding materials, training documentation, and orientation packages.
• Support enrollment of eligible employees in pension and benefits programs and maintain accurate data for all plans.
• Maintain confidential HR files, ensuring completeness and accuracy within the payroll/HR system.
• Maintain files related to labor relations, including grievances, arbitrations, and related correspondence.
• Assist the DOF in preparation for collective bargaining, including gathering data and documentation.
• Perform other HR-related duties as assigned.

3.0 Property Management Support

• Liaise with property managers and service personnel regarding maintenance and repairs as required.
• Perform other duties related to Property Management as assigned.

4.0 Information Technology Support

• Liaise with ONIT and submit IT tickets on behalf of staff and the agency.
• Manage employee mobile device and computer requests, upgrades, and maintenance needs.
• Ensure follow-up and completion of service provider requests.
• Perform other IT-related duties as assigned.

Job Specifications

Education & Experience

• Undergraduate degree in accounting, business, or finance with a minimum of 3 years of experience; or
• Business diploma with a minimum of 5 years of relevant experience.
• Experience in a not-for-profit and unionized environment is an asset.

Required Skills and Abilities

• Strong computer literacy and experience with accounting and payroll software.
• Excellent analytical, problem-solving, and research skills.
• Sound understanding of GAAP, accounting principles, and budgeting.
• Working knowledge of HR processes and labor relations.
• High attention to detail and accuracy.
• Ability to work independently and collaboratively.
• Ability to remain professional, calm, and confidential when handling sensitive matters.
• Strong organizational skills and ability to manage changing priorities and tight timelines.
• Excellent interpersonal, verbal, and written communication skills.
• Strong administrative and clerical skills.
• Demonstrated discretion and commitment to confidentiality.

Judgment

The position requires sound judgment, decision-making, and adherence to legislative requirements, organizational policies, the Open Doors for Lanark Children and Youth–OPSEU Collective Agreement, professional standards, and procedures. Work is performed with minimal direct supervision.

Working Conditions

Work is performed in a typical office environment with minimal exposure to health hazards.

How to Apply

Interested candidates should submit their résumé to: HR@odmh.ca By January 16, 2026

Interview Date: January 26, 2026