Finance & Administration Manager

Community Pentecostal Church Finance & Administration Manager Purpose:

Reporting to the Lead Pastor, the Finance and Administration Manager is responsible to manage delegated operational and financial aspects of Community Pentecostal Church.

Responsibilities:

Operational

1. manage use of facilities and equipment:
   1. maintain Master Facility Use calendar;
   2. process usage requests (Applications and Contracts);
   3. ensure operational readiness of office equipment (photocopier, telephone);
   4. perform orientation of new staff with respect to administrative practices; ensure personnel file is initiated;
   5. work with IT Committee re computers and telephone,
2. manage building security:
3. manage use of the corporate credit cards & petty cash;
4. manage ordering:
   1. Office supplies;
   2. Kitchen supplies;
   3. Communion supplies;
5. maintain records:
   1. Official Membership list;
   2. Member and adherent data
   3. Church Registry (Births, Dedications, Baptisms, Marriages, Deaths);
   4. Contracts & Services (insurance, snow plowing, carpet cleaning, lawn care, etc):
   5. Operational Documents (eg. operating manuals, warranties, service records, etc);
   6. Current official copy of Policy Manual;
   7. Maintain the Inventory;
   8. Oversee Archive Committee and Archives;
6. assist with the preparation of Authorization for Payment/Reimbursement/Advance forms, or cause them to be prepared;
7. contribute and assist in coordinating ABM report and communications
8. perform other related duties.

Human Resources

1. Prepare and administer Employment Agreements;
2. Prepare and conduct competitions;
3. Maintain Personnel files:
   1. ensure files are complete and current;
   2. manage leave records system;
   3. enter annual performance review reports.

Financial

1. Income/Disbursements:
   1. process all invoices for payment;
   2. process corporate credit cards usage and payments;
   3. prepare cheques for signing;
   4. enter deposits/disbursements into accounting system, including those of ministries with separate bank accounts;
   5. reconcile accounting system with bank statement monthly;
   6. record adjustments in the accounting system for returned or cancelled cheques;
   7. prepare monthly financial reports and balance sheets;
   8. prepare quarterly and other reports as requested by Treasurer or Assistant Treasurer; i. prepare receipts for donors;

Community Pentecostal Church Finance & Administration Manager

2. Payroll:
   1. prepare salary, as well as car and housing allowance cheques, as instructed by Treasurer or Assistant Treasurer;
   2. record all salary and benefit amounts in the accounting system;
   3. calculate and remit CPP, EI and Income Tax deductions to the CRA;
   4. record all insurance, long term disability and other amounts paid monthly by automatic bank deduction;
   5. calculate and remit pension /RRSP amounts;
   6. issue T4, T4A and T5 slips;
3. Enter charitable giving data from envelopes into the offering recording system
4. Other:
   1. prepare annual financial statements;
   2. prepare GST and Ontario Retail Sales Tax rebate applications;
   3. assist the Treasurer with the annual call for budget submissions ;
   4. assist with annual budget submissions for Departments;

Qualifications: Skills:

1. working knowledge of applications such as Microsoft Office, Teams, Planning Center, Paypal;
2. working knowledge of accessing the Internet and using related applications;
3. ability to manage and empower volunteers;
4. ability to manage resources in an office environment;
5. good working knowledge of accounting procedures (financial certification preferred)
6. understanding of charity laws as pertaining to churches;
7. ability to use Sage 50 effectively;
8. knowledge of Planning Center would be an asset.

Personal attributes:

1. a member or adherent in good standing of an Evangelical church in the greater Ottawa area;
2. self-motivated with an ability to work with minimal supervision;
3. ability to interact well with people, keep confidences and use discretion;
4. willingness to learn;
5. strong organizational aptitude;
6. ability to multi-task;
7. Minimum 5 years of related, practical experience;
8. possess a valid Police Check or be willing to obtain one.

Conditions of Employment:

This is a regular employee, indeterminate, full-time position. Salary level will depend on qualifications and experience. Details of salary and benefits will be conveyed in an employment agreement.