Facilities Coordinator

INTERNAL/ EXTERNAL JOB POSTING: FACILITIES COORDINATOR

Date Posted: November 05, 2025
Hours of Work: 35 hours/week, full-time, Permanent Position
Reports to: Director Finance and Administration Classification: Under review (Bargaining member position) Location: On-site, Occasional On-Call for Emergencies

About Us
Elizabeth Fry Toronto delivers gender-based, trauma-informed services and advocates for justice and equity for criminalized women, Trans, non-binary, and Two Spirit people, as well as their families. We envision communities where women and gender-diverse people are not criminalized. Our work is grounded in an anti-oppressive, anti-racist, intersectional feminist, abolitionist framework and guided by our values of Compassion, Equity & Inclusion, Excellence, and Accountability. We support the empowerment and well-being of criminalized individuals through responsive, client-centered programs that address the complex and systemic barriers they face. Our services are rooted in trauma-informed and harm reduction practices, assisting people at various stages of involvement in the criminal justice system.

We are currently hiring a Facilities Coordinator to manage our physical spaces, including a 32-unit mixed-use building (residential and office), leased spaces, and agency vehicles. You’ll ensure our environments are safe, well-maintained, and trauma-informed, supporting the wellbeing of staff, clients, and community members.

You will also lead compliance with the City of Toronto’s RentSafeTO program, liaise with external property managers, and support client housing needs in a way that reflects our values of equity, dignity, and inclusion.

Key Responsibilities: (Under review)
•Manage day-to-day operations and maintenance of all owned and leased facilities
•Perform or coordinate minor repairs and supervise maintenance staff and contractors
•Ensure cleanliness, safety, and accessibility across all locations
•Oversee RentSafeTO compliance for our mixed-use building, including inspections, documentation, and required postings
•Liaise with third-party property managers at two non-owned residential sites
•Support housing staff in maintaining client housing, responding to repair needs, and building landlord relationships
•Maintain records, budgets, work orders, and vendor relationships
•Participate in emergency preparedness, safety planning, and incident response
•Contribute to agency meetings, staff support, and policy compliance
Qualifications
•Education: Diploma in Facilities Management, BES I & II, or equivalent experience
•Experience: 2+ years of experience in property maintenance or facility coordination
•Knowledge: Strong knowledge of building systems (HVAC, mechanical, fire safety), OHSA, RentSafeTO, subsidized housing, and landlord-tenant legislation.
•Commitment: Trauma-informed, feminist, anti-racist, anti-oppression, harm reduction practices.
and inclusive environments.
•Understanding: Strong understanding of intersectionality, criminalization, and restorative justice principles.
•Technical: Familiarity with Microsoft 365 and maintenance tracking tools.
•Skills: Ability to navigate landlord relationships and repair coordination with sensitivity to client vulnerability and housing insecurity. Strong organizational, communication, and problem-solving skills.
•Communication: Excellent communication, facilitation, crisis intervention and Problem-solving skills
•Availability: To work on site, this position requires occasional after-hours and weekend availability for emergencies or urgent issues.
•Languages: Bilingual in French or other languages is an asset.
•Travel: Ability to travel between offices and community locations as required.
•Valid Ontario driver’s license and access to a vehicle is an asset (mileage reimbursed)
•Clearances: Successful police background check may require to fulfill the Program mandate.
Working Conditions
•Work is based at our main mixed-use facility, with travel to other locations
•Exposure to household conditions (e.g., smoke) may occur during home visits
•Physical tasks include inspections, basic repairs, and lifting items under 25 lbs
•Occasional evening/weekend availability is required.

How to Apply
Please send your cover letter and resume in ONE document to careers@efrytoronto.org . Applicants must list Facilities Coordinator Full time. in the subject line of the email. You may also submit your application by clicking the “Apply” button.
We appreciate all applications, but only candidates selected for an interview will be contacted.

Diversity Statement
Elizabeth Fry Toronto is committed to equity and inclusion and encourages applications from Indigenous, Black, racialized, 2SLGBTQIA+, disabled, and other equity-deserving communities. We recognize the importance of lived experience in the criminal justice system and value applications from those with relevant personal insight. We are committed to creating a respectful, barrier-free hiring process. If you require accommodation during any stage of the hiring process, please let us know.