Executive Operations Coordinator (Volunteer)

About LandSeed

LandSeed is a non-profit committed to reimagining entry-level housing for future generations. Our goal is to create inclusive communities where homeownership is accessible for all, and everyone has the opportunity to build a stable, fulfilling future. At LandSeed, we create solutions for the Canadian housing crisis by collaborating with communities and industry partners to identify barriers and create real pathways to homeownership.

Our Commitment:

We are driven to uplift those in housing ownership need, including first-time homebuyers, seniors, immigrants, single parents, environmentalists, veterans, and individuals with disabilities. Our vision is to pioneer data-driven designs and value structures for entry-level housing across Canada.

Job Description:

The Executive Operations Coordinator ensures that executive decisions are translated into clear action plans, timelines, and ownership across cross-functional teams. Serving as a central point of coordination between executives, management, and external partners, this role drives accountability, visibility, and follow-through, helping LandSeed execute initiatives efficiently and effectively.

Key Roles & Responsibilities

Decision-to-Execution Management

• Translate executive decisions into clear, actionable execution plans
• Assign ownership, timelines, and deliverables across internal and external teams
• Track progress, dependencies, and blockers across multiple initiatives
• Proactively escalate risks, delays, and execution issues to the executive

Executive & Cross-Functional Communication

Serve as the primary liaison between the executive and senior stakeholders, including:

• Legal counsel
• Accountants and finance partners
• Capital sources and investors
• Technical teams (architecture/engineering)
• Business development partners
• Translate high-level business direction into execution-ready instructions
• Maintain a consistent executive communication cadence (approximately 1 hour per day, 4 days per week)
• Ensure executive communication time results in productive downstream execution

Contract & Legal Workflow Coordination

• Review, organize, and manage contracts and agreements
• Perform non-legal contract edits for clarity and execution readiness
• Coordinate with legal counsel to track revisions, approvals, and deadlines
• Maintain accurate contract documentation and status tracking

Financial & Accounting Administrative Support

• Review financial spreadsheets and reports for accuracy and completeness
• Coordinate with accountants on documentation, timelines, and follow-ups
• Support high-level financial arrangements by organizing data and communications
• Track financial action items resulting from executive decisions

Workflow, Systems & Tools Management

• Manage tasks, projects, and execution workflows using ClickUp or future internal systems
• Build and maintain dashboards reflecting executive priorities and execution status
• Support system migrations and process improvements
• Ensure documentation, action items, and communications are centralized and organized

Flexible Executive Operations Support

• Provide ongoing operational and administrative support across evolving priorities
• Enable the executive to focus on strategic decision-making and relationship management.

Required skills and qualifications:

• 2 years of proven experience supporting senior executives in an operational, strategic, or executive assistant role
• Strong business acumen and ability to understand executive-level decision-making
• Excellent written and verbal communication skills for executive and senior stakeholder interactions
• Exceptional attention to detail with strong organizational and follow-through skills
• Advanced proficiency in spreadsheets (reviewing, tracking, summarizing data)
• Experience with contract management and coordination (non-legal)
• Comfortable coordinating with legal and accounting professionals

Preferred Qualifications

• Background in operations, finance, accounting administration, or project management
• Experience working with investors, business owners, or technical teams
• Familiarity with ClickUp or similar project management tools
• Experience in fast-paced, multi-stakeholder environments

How to apply

Submit your resume and cover letter to talent@landseed.ca.

Use of AI in Recruitment

LandSeed does not use artificial intelligence or automated decision-making tools to screen or assess applications. All applications are reviewed and evaluated by members of our hiring team.

Accommodation Statement

LandSeed is committed to an inclusive and accessible recruitment process. Accommodations are available upon request at any stage of the hiring process. Candidates requiring accommodation are invited to contact talent@landseed.ca.