Executive Assistant (Student Placement)

Executive Assistant - 3 Roles Available: Director of

Education & Programming, Board Chair, Executive Director

About Young Bosses in Business Foundation (YBIB)

YBIB is a youth-focused Canadian charity supporting entrepreneurship, leadership, and

real-world skill-building for young people. We deliver programs and opportunities that help

youth build confidence, practical experience, and future-ready skills through mentorship,

community partnerships, and hands-on learning.

Placement Overview (Remote)

The Executive Assistant supports an assigned leader with scheduling support, meeting

preparation, documentation, and relevant administrative coordination. This is a strong

placement for a student who’s highly organized, professional, and interested in learning how

leadership and operations work behind the scenes in a nonprofit. Reports to: Assigned Leader (Director of Education & Programming or Board Chair or Executive

Director)

What You’ll Work On

1) Email, Documents & Internal Updates

• Draft and format emails, documents, and internal updates as assigned
• Support light document cleanup (clarity, structure, consistency)

2) Meetings, Notes & Follow-Through

• Prepare meeting notes and help track action items
• Support meeting prep (agendas, links, documents, reminders) as needed

3) Organization, Tracking & File Management

• Maintain trackers, files, and internal documents in an organized way
• Keep shared folders tidy and easy to navigate (labels, versions, templates)

4) Priority Support for Assigned Leader

• Support planning/admin tasks aligned with your assigned leader’s priorities

• Support coordination using Trello and Google Suite as assigned
• Coordinate quick updates via WhatsApp as needed

Deliverables (what success looks like)

• Clear meeting notes with action items that are tracked to completion
• Updated trackers and well-organized files that save the team time
• Reliable day-to-day coordination support that keeps priorities moving

Ideal Candidate

• College/university student completing placement hours in Business Admin, Office Admin, Nonprofit Management, Project Management, Communications, or a related

program

• Strong organization, professionalism, and attention to detail
• Comfortable using (or learning) Google Suite, Trello, Canva, and WhatsApp
• Able to handle confidential information appropriately

Why This Placement is Valuable

You’ll gain real-world experience supporting executive-level administration and coordination,

learn how nonprofit leadership operates day-to-day, and build resume-ready experience you

can clearly describe and showcase through tangible deliverables and systems support.

• Executive Assistant - 3 Roles Available: Director of Education & Programming, Board Chair, Executive Director
• About Young Bosses in Business Foundation (YBIB)
• Placement Overview (Remote)
• What You’ll Work On
• Deliverables (what success looks like)
• Ideal Candidate
• Why This Placement is Valuable