Executive Assistant, Product

Position:

Executive Assistant, Product

Reports to:

Vice President, Product

Position Term:

Full Time Temporary (18 month contract)

Primary Location:

Mississauga, Ontario, Canada

Workplace Type:

Hybrid

Job Purpose:

The Executive Assistant to the Vice President, Product works to providing strategic administrative support to the VP, Product. The role includes managing incoming and outgoing mail and calendaring for the VP, providing support for their meetings, business administration support, budget management and other tasks as needed. The EA will assist with research and presentations, travel arrangements for the VP, Product, and support for events.

The Executive Assistant represents the VP, Product with diplomacy, discretion, integrity and wisdom, acts with professionalism, accuracy, speed, flexibility, and confidentiality, and is able to juggle multiple priorities. The individual demonstrates World Vision Canada’s Christian ethos through personal and professional attitudes and practices. The role works in partnership with key stakeholders within WVC and in the WV global partnership.

Responsibilities:

• Develop an understanding of the VP, Product’s short- and long-term strategic priorities
• Process the VP’s email as needed; organize, sort and track follow-up items. Draft routine correspondence, while expediting urgent, confidential, and important correspondence to appropriate staff as needed. Draft announcements and reports, prepare documents and agendas.
• Provide logistical support for meetings for the VP including preparing materials, sourcing meeting locations, coordinating food needs, as required.
• Manage the VP-Product calendars and prepare daily folder, as needed, with supporting documents for upcoming meetings.
• Book meetings and Teams calls; and make reservations.
• Provide administrative support on special projects such as Peer Reviews, standards guidelines, and in providing organizational and logistical support for hosting international delegations from other World Vision offices
• Provide budget and finance support: this includes support to the VP as they prepare budgets. Monitor expenses and status reports according to budget approvals throughout the fiscal year.
• Support in the preparation of presentations, as needed
• Provide support for town halls or chapels for the VP, Product which may include research, creating power points, logistical support, sourcing materials.

Qualifications:

• 5+ years of senior administrative experience with demonstrated organizational, project planning, interpersonal, financial and communication skills
• Ability to manage multiple projects simultaneously, to solve complex problems, to adapt to changing priorities and focus areas, and will be a collaborative team player
• University degree or College diploma with an administrative focus
• Understanding of the non-profit and NGO sector is an asset
• Experience working with a high degree of confidentiality, diplomacy, grace and judgment; strategic thinking, initiative and proactivity; independent thinking; accuracy; and strong communication skills, both written and verbal

Why Consider Us?

• World Vision Canada has consistently been awarded Canada and GTA top employer awards.
• We are Canada’s largest development, relief, and advocacy non-profit organization.
• We embody an Agile mindset here.
• We offer competitive pay and benefits. Our comprehensive health benefits start at day 1 which includes a Health Spending Account.
• We match pension contributions up to 6% and provide a top-up for pregnancy & parental leaves.
• We offer extra time off for restoration by closing for an additional day on long weekends, 6 times a year.
• We provide up to six weeks’ vacation, plus paid sick days, personal days & wellness days.
• We offer a family-friendly, caring, and flexible work environment.

#LI-Hybrid

Job Family

Administrative Services

Job Function

Individual Contributor

Pay Type

Salary

Employment Indicator

Fully Remote