Executive Assistant (Part-Time)

Location: Newmarket (Hybrid – some in-person event attendance required)

Reports To: Executive Director

Hourly Wage: $30.00 - $35.00/hour

Hours per Week: 24-28 hours

Contract Duration: 1 year

About NACCA

NACCA is a charitable, Black-led, Black-serving and Black-focused organization dedicated to building community, strengthening families and empowering youth. As a B3 organization, NACCA is committed to centering Black lived experiences, culture and knowledge in all areas of our work. Through programs that advance education, mental health, food security and social inclusion, NACCA works to create a more equitable and connected York Region.

Job Overview

NACCA is seeking a highly organized and detail-oriented Executive Assistant to provide part-time support to the Executive Director.

This role involves a mix of executive administration, financial reporting, stakeholder coordination and program/event support. The ideal candidate will be proactive, professional and committed to NACCA’s mission and values.

Key Responsibilities

• Provide direct support to the Executive Director, including managing calendars, scheduling meetings and preparing correspondence.
• Assist with financial reporting, expense tracking and funder compliance documentation.
• Support program and event logistics, including scheduling, registration and communications.
• Serve as a professional point of contact for stakeholders, including government, funders and community partners.
• Provide occasional support to the Board of Directors, including meeting scheduling, preparing materials, or taking minutes as needed.
• Perform other administrative or coordination duties as may be required to support the Executive Director and NACCA’s organizational priorities.

Qualifications

• Diploma or degree in Business Administration, Office Administration, Nonprofit Management or a related field — or equivalent combination of education and experience
• 3–5 years of executive support experience, preferably in a nonprofit, public sector or government setting
• Strong financial literacy and experience with reporting, budget tracking or funder reporting
• Proficiency with Microsoft Office, Google Workspace, and Zoom/Teams
• Excellent organizational, interpersonal and communication skills
• Ability to manage sensitive information with discretion and professionalism
• Demonstrated cultural awareness and understanding of issues affecting Black communities in Canada, with preference for candidates with lived experience in African, Caribbean or Black communities
• Commitment to NACCA’s mission, values and principles of equity, inclusion and Ubuntu

Compensation & Work Environment

• Hourly Rate: $30.00 – $35.00/hour, commensurate with experience
• Hours: 24-28 hours per week
• Contract: 1-year term, with potential for renewal
• Work Environment: Hybrid, with flexibility and some in-person event attendance required

How to Apply

Application Deadline: October 24, 2025

Please send your résumé and a brief cover letter outlining your experience and interest in this role to: hr@naccacommunity.ca

NACCA is an equal opportunity employer and strongly encourages applications from candidates who identify as African, Caribbean or Black, as well as from other racialized and equity-deserving communities. NACCA recognizes the value of lived experience and cultural knowledge as essential to advancing our mission.

Accommodations are available upon request for applicants participating in all stages of the selection process.

🔗 For more information about NACCA, please visit: www.naccacommunity.ca