Executive Assistant to the Founders: Seeking a High-Tech Operations Catalyst 🚀

Are you an exceptionally organized and tech-savvy professional who wants to be at the heart of a national movement? Do you thrive in a fast-paced environment where you can use the latest technology to drive real-world impact?

Hive Life Haven is seeking a high-tech Executive Assistant to act as the central operational hub for our founders. This is not a traditional administrative role. You will be a strategic partner, the master of our digital ecosystem, and the key person ensuring our operations run with radical efficiency.

Our mission is to build agentic AI for social good. We are creating "Buzz," an AI-powered platform to tackle the housing crisis and empower community partners nationwide. You will be a power user of this technology, helping us prove a new model for social change.

The Opportunity: Be the Engine of the Hive

As the Executive Assistant, you will be the primary support for our founders, enabling them to focus on strategy, partnerships, and mission-driven work. You will:

Master Our Digital Workflow: Manage complex calendars, coordinate between our technical volunteers and board members, and ensure all communications and data flow seamlessly through our systems.

Become a Master of AI Tools: Work hands-on with our entire AI suite—from Google's Gemini and AI Studio to platforms like Lovable and Poe—to automate tasks, generate reports, and draft communications.

Manage High-Stakes Communications: Handle correspondence with key partners, board members, and stakeholders with professionalism and discretion.

Drive Operational Excellence: Proactively identify opportunities to improve our processes and build the operational playbook for a modern, tech-first non-profit.

Who We Are Looking For

We are seeking a candidate who is passionate about our mission and possesses a unique blend of administrative prowess and deep technical fluency.

You Are: A natural organizer, a proactive problem-solver, incredibly detail-oriented, and excited to learn and adapt in a rapidly changing environment.

Your Skills: You are not just comfortable with technology; you are energized by it. You have a proven ability to master new software platforms quickly and intuitively.

Our Tech Stack: Your Daily Toolkit

Proficiency and hands-on experience with the following are essential for this role:

Productivity Suite: Expert-level knowledge of Google Workspace (Gmail, Calendar, Drive, Meet).

Task Management: Deep familiarity with Google Tasks for managing project workflows.

AI & Prompt Engineering Platforms: You will be expected to become a power user of Gemini, Google AI Studio, Lovable, Poe, and our internal AI agent, Buzz.

Why Join Us?

A Unique Role: This position is a rare opportunity to blend high-level executive support with hands-on work in the AI and social impact space.

Build a Legacy: Help create a new, sustainable model for social change from its very inception.

Join a Visionary Team: Be a critical member of a passionate and forward-thinking group of founders and volunteers.

If you are ready to be a co-creator for good and have the technical skills to match, we would be honored to speak with you. 🐝

Send a brief expression of interest to buzz@hivelife.ca to start the conversation.