Executive Assistant to Chief Executive Officer

12-month Contract starting March 2026

(Maternity Leave Coverage)

OASW is the voice of the social work profession in Ontario, and our mission is to mobilize mental health and wellbeing across Ontario. Our 2022-2027 Strategic Plan outlines how we will advance the social work profession by shaping the future of social work, leading equity integration, growing our membership, enhancing our engagement, and building a sustainable future for the organization.

OASW is seeking a dynamic and experienced individual to assume the role of Executive Assistant to the Chief Executive Officer on a 12-month contract (maternity leave coverage). In this position, you will plan and coordinate an active calendar of appointments and work closely with the CEO to effectively manage and support internal and external commitments, projects and relationships. Your role will extend to the efficient management of a broad range of administrative responsibilities and tasks including supporting governance-related meetings and committees.

If you are an experienced Executive Assistant or administration coordinator, who is highly organized and collaborative, possesses a strong sense of professionalism, respects and embraces diversity, we invite you to apply for this exciting opportunity to make a meaningful impact with our organization.

Applicants of all races, ethnic origins, religions, abilities, gender identities and expressions, and sexual orientations are encouraged to apply.

What We Offer

• Positive and inclusive team culture.
• Shared focus on growth, innovation, collaboration and service to members.
• Comprehensive vacation and benefits package, including support for ongoing career development.
• Hybrid working model (2 days in downtown Toronto office, 3 days virtual).

Responsibilities

1. Calendar Management

• Manage an active calendar of appointments. Plan, coordinate, and ensure that the CEO’s schedule is followed and respected. Act as both a “gateway” and a “gatekeeper” in a positive and respectful way to coordinate appropriately timed direct access to the CEO’s time and office.

2. Administrative & Project Support

• Work closely with the CEO to manage upcoming commitments and responsibilities. Proactively track priorities, goals, projects, tasks, and deadlines, ensuring items are appropriately delegated, reprioritized, or resolved in the face of competing demands and time pressures. Anticipate the CEO’s needs and working preferences, identifying and addressing potential issues before they arise.
• Collect, analyze, and interpret data to support decision-making processes.
• Conduct research and compile data to support the CEO's presentations.
• Monitor and report on key performance indicators (KPIs) and other metrics related to the CEO’s objectives.
• Assist in the development of strategic plans and initiatives.
• Follow through on projects to successful completion.
• Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO.
• Assist the CEO in daily administrative tasks including completing expense reports, arranging complex agendas and compiling documents for meetings.
• Collaborate closely with the Business Operations Associate and Director of Finance, HR and Business Operations on operations, meeting and event coordination, team building and training events, etc.
• Undertake special projects and perform other administrative and business functions as required, which may involve providing support to other members of the senior leadership team and related work streams.

3. Communication & Liaison

• Coordinate and manage communications between the CEO, various partners and interested parties, ensuring timely and accurate dissemination of information.
• Develop and maintain strong relationships with team members, Board and Committee members, and external partners, acting as a representative of the CEO’s office. Demonstrate a high degree of professionalism in all internal and external interactions.
• Determine the appropriate courses of action, referral, or response and communications decisions on behalf of CEO. Prioritize conflicting needs and deadlines and handle matters expeditiously.
• Demonstrate a high level of political acuity in both issues management and relationship management, maintaining real-time awareness of emerging and ongoing matters. Proactively brief the CEO on developing issues, resolved matters, and potential implications, while monitoring, assessing, and reporting on organizational risks.

4. Meeting & Event Coordination

• Plan and coordinate Board and Executive meeting logistics, attendance tracking, report and agenda preparation, slide decks, and official meeting minutes as needed.
• Plan and coordinate meetings of Board Committees; attend meetings, take notes, capture action items, and ensure follow-through.
• Coordinate internal and external meetings, ensuring clear documentation, tracking, and follow-up of action items requiring approval or further action. Arrange offsite venues and manage travel logistics as required to support effective engagement and execution.
• Plan, organize, and coordinate corporate events. Manage event logistics, such as venue selection, catering, and guest accommodations.
• Plan, organize and coordinate team training and team building events, in collaboration with Operations Team.

Qualifications

• Experience: At least 3 years’ experience supporting senior level executives or administration.
• Education: Undergraduate degree or equivalent training in business, administration, communications or other relevant field.
• Equity, Diversity, Access, and Belonging: Demonstrated commitment to equity, diversity, access, and belonging, with the ability to apply an equity-informed and inclusive lens to communication, decision-making, and executive support functions.
• Skills: Exceptional verbal and written English communication skills. Superior project management, time management and organization skills; ability to perform and prioritize multiple tasks seamlessly and autonomously, from concept to successful completion, and work in a fast-paced environment. Strong problem-solving skills with the ability to proactively anticipate, manage and minimize potential problems.
• Technical Skills: Proficiency with Microsoft Office applications, including superior skills in developing informative and visually appealing PowerPoint slide decks to facilitate decision-making. Experience scheduling/running virtual meetings and breakout sessions (Zoom / Microsoft teams).
• Soft Skills: High degree of political acuity and experience working and building relationships with a wide range of interested parties, including team members, executives, higher education administrators, and government representatives. Strong sense of professionalism, integrity, discretion and confidentiality in all matters. Positive attitude and energy.

Reports to: Chief Executive Officer.

Salary: $60,000

Contract: 12 months (starting March 2026)

To apply: Send resume and cover letter to HR@oasw.org

Deadline to apply: January 8, 2026