Executive Assistant to CEO

The Real Estate Council of Ontario (RECO) is seeking an Executive Assistant to CEO. We have one (1) permanent position available to start immediately.

About RECO

As Ontario’s regulator of more than 110,000 real estate agents and brokerages, RECO administers and enforces the law that regulates trading in real estate in Ontario and enhances consumer confidence in the real estate services sector. RECO’s commitment to pursuing trust in every transaction means consumers can navigate the real estate market with confidence, knowing that the regulator is committed to fairness, transparency and reliability for all parties involved.

A modern regulator with over 170 employees, RECO is a collegial and dynamic environment where quality work-life balance is valued along with strategic agility, curiosity and empathy in our action.

Hybrid work environment

RECO has adopted a ‘hybrid’ environment, which will typically include a minimum attendance in the office of one day per week, with some teams/positions requiring more frequent in-office attendance.

RECO’s commitment to diversity and inclusion: They aren’t just words to us!

RECO is committed to promoting an equitable, diverse, and inclusive environment that includes awareness, education, and engagement-building opportunities for all employees.

The role

RECO is seeking an experienced and highly motivated Executive Assistant to provide administrative support to our CEO.

The ideal candidate will be a highly organized administrator with great time management and project planning skills, who possesses a strong sense of urgency, diplomacy, and political acuity. Best suited to someone with knowledge of project management and at is at ease independently drafting correspondence and documents for the CEO. Prior experience working with boards is essential and knowledge of governance and board operations will prove beneficial. A high level of trust is involved given the exposure to confidential/sensitive information where disclosure might have a significant impact on staff or internal/external stakeholders.

Team interaction is essential to ensure the effective operation of the CEO office. The activities undertaken by this position impact the Management Group, Board of Directors, Committees, Task Forces and Working Groups. Attention to detail and being confident in identifying and seeking clarity in a sometimes fast paced and ambiguous setting are key to achieving success in this role.

Interested candidates should be able to demonstrate confidence in their knowledge and expertise and enjoy autonomous work. They should be exceptionally organized, have excellent communications skills (both written and verbal), and take pride in contributing to the efficiency of our business by providing personalized and timely support to the CEO.

Position responsibilities

• Act as the point of contact among executives, employees, clients and other external stakeholders
• Manage information flow in a timely and accurate manner
• Manage CEO’s calendars and set up meetings
• Make travel and accommodation arrangements
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the CEO filing system

Qualifications and experience

• Post-Secondary Diploma or Degree from a college or university in a related field or demonstrated combination of work experience and education.
• 10+ years’ progressive executive administrative related experience, preferably in a regulatory environment, or equivalent.
• Outstanding organizational and time management skills.
• Capacity to manage, with minimal supervision, variable workloads, and multiple tasks, set priorities and meet deadlines.
• Ability to perform, make decisions and problem-solve under pressure, exercising initiative and sound judgment.
• Able to establish and maintain efficient organizational systems
• Understanding of the business of a regulatory authority and its role in the marketplace
• Excellent interpersonal and communications skills; able to build and maintain relationships with Ministry staff, internal staff, industry associations and a variety of other stakeholder groups or individuals
• Proficient in Minute Taking/Preparation and Microsoft Office Products
• Excellent MS Office knowledge
• Discretion and confidentiality

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Posting date: September 17, 2025
Closing date: September 26, 2025
Grade: 6
Range: $65,600 to $82,000

Qualified applicants are invited to submit a detailed outline of experience specifically addressing RECO’s needs along with salary expectations to HR@reco.on.ca.

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RECO is committed to treating all people in a way that allows them to maintain their dignity and independence. We believe in integration and equal opportunity. We are committed to meeting the needs of persons with disabilities in a timely manner and will do so by preventing and removing barriers to accessibility.

We thank all applicants in advance for their interest.