Executive Assistant

Executive Assistant

Full-time • Canmore, AB • Hybrid Flexibility

If you love keeping leaders organized, creating calm in busy environments, and being the go-to person who makes everything run smoothly, this role is for you.

We’re looking for an Executive Assistant who brings initiative, professionalism, and heart. Someone who thrives in a people-centered organization. Someone who can manage details, juggle priorities, and build strong relationships with ease.

You’ll support the CEO, the Board of Directors, and HR administration—all while contributing to a compassionate, values-driven team that serves the Bow Valley community.

Day to day responsibilities include:

Support the CEO

• Manage calendars, meetings, travel, and logistics
• Prepare correspondence, presentations, and briefing materials
• Track priorities and ensure follow up happens
• Coordinate donor stewardship and maintain accurate records
• Support expense submissions and documentation
• Act as a professional, welcoming first point of contact for staff, partners, donors, and community members

Support the Board of Directors

• Coordinate Board and Committee meetings, including agendas, minutes, scheduling, and logistics
• Prepare and distribute governance materials on time
• Manage Board onboarding and offboarding
• Support the Board Chair with scheduling and background information
• Maintain accurate governance documentation and archives

HR Administration

• Coordinate recruitment activities and new hire onboarding
• Maintain employee files and complete quarterly BambooHR audits
• Support payroll coordination and time approvals
• Liaise with contracted HR services

What We Want to See on Your Resume

• Experience supporting senior leaders or executives
• Strong written and verbal communication skills
• Proven ability to manage calendars, scheduling, and competing priorities
• Comfort working with technology, documentation, and administrative systems
• Experience in HR administration or office coordination (asset, not required)
• High level of discretion and confidentiality

What We’ll Explore Together in the Interview

• How you stay organized when everything is urgent
• How you communicate with clarity, professionalism, and warmth
• How you handle confidential information and sensitive conversations
• Your approach to relationship-building with staff, Board members, and donors
• How you adapt when plans shift
• Your ability to anticipate needs before they’re requested
• Your alignment with our values of dignity, comfort, and excellence

What It’s Like to Work Here

Our team is grounded in three core values:

Dignity
Respect for every person and every situation.

Comfort
Warm, supportive interactions that reduce barriers.

Excellence
Reliable follow through, thoughtful execution, and continuous improvement.

You’ll be joining a supportive environment where your work truly matters.

Ready to Apply?

If you’re looking for meaningful work where your organizational strengths make a real impact, we’d love to meet you. This position is based in beautiful Canmore, Alberta, with hybrid flexibility.

About Bow Valley Palliative

Bow Valley Palliative provides compassionate support to individuals and families navigating serious illness, caregiving, and end-of-life experiences. We are committed to dignity, comfort, and excellence in everything we do.