Executive Assistant

About Us

Muslim Literary Festival is a vibrant community hub for Muslim writers to explore publishing, collaborate, and learn from industry professionals. We’re a mission-driven team passionate about connecting Muslim writers with education, opportunities, and resources.

Position Overview

We are seeking an organized and proactive Executive Assistant to support the Executive Director. In this role, you will help ensure smooth operations across the organization by managing schedules, coordinating communications, and supporting key initiatives. This is an excellent opportunity for someone looking to gain experience in nonprofit administration and leadership support while contributing to meaningful work that supports Muslim writers and the literary community.

Responsibilities

• Provide administrative support to the Executive Director, including calendar management and meeting coordination
• Prepare agendas, take meeting notes, and track action items for leadership meetings
• Coordinate cross-departmental communications and ensure timely follow-up on key initiatives
• Assist with drafting correspondence, reports, and other documents as needed
• Support event planning and logistics for MLF programs and initiatives
• Maintain organizational files, records, and contact databases
• Handle special projects and ad-hoc tasks to support organizational goals

Requirements

• Strong work ethic and exceptional attention to detail
• Excellent organizational and time management skills
• Outstanding written and verbal communication abilities
• Proficiency in Google Workspace (Gmail, Docs, Sheets, Calendar), Slack, and Canva
• Ability to maintain confidentiality and handle sensitive information with discretion
• Strong interpersonal skills and ability to collaborate effectively across teams
• Passion for MLF's mission and commitment to supporting Muslim writers
• Reliable access to internet and ability to work independently & in collaboration with a team
• Bonus: Experience in nonprofit administration or executive support roles

What You'll Gain

• Hands-on experience in nonprofit leadership and operations
• Opportunity to develop professional skills in executive administration
• Close collaboration with organizational leadership and insight into decision-making processes
• Opportunity to contribute to meaningful work supporting Muslim writers
• Flexible remote work arrangement
• Collaborative and supportive team environment

How to Apply

Please fill out the attached form by November 2, 2025.

Muslim Literary Festival is an equal opportunity organization. We celebrate diversity and are committed to creating an inclusive environment for all volunteers and team members. Despite our focus on Muslim writers, we encourage and welcome applicants from all backgrounds to apply.