Executive Assistant
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The SILA Skills Group (“SILA Skills”) is recruiting for the volunteer position of Executive Assistant.
Please send your resume to info@silaskills.org, and specify “Application for Executive Assistant” in the subject line.
About SILA Skills
SILA Skills is a not-for-profit Canadian corporation that teaches emotion-regulation skills, rooted in the principles of Dialectical Behaviour Therapy (DBT), to individuals and organizations to help them build resilience, maintain emotional well-being, and foster effective connections with others.
Our Vision is to help people develop life-changing skills for creating a kinder, gentler world, one interaction at a time.
Reports to: Executive Director Position Type: Part-time (approx. 10hrs/week, flexible schedule) Location: Remote/work-from-home
Position Summary
The Executive Assistant provides essential support to ensure the smooth operation of day-to-day activities within the organization. This role includes managing communications and course schedules, maintaining records, and supporting the team with general administrative tasks.
Key Responsibilities
• Serve as the first point of contact for general inquiries via email
• Schedule meetings, maintain calendars, and prepare meeting materials
• Maintain registration system – keeping schedule of workshops and seminars current,
posting new workshops/seminars, and monitoring registrations
• Maintain organized digital filing systems
• Assist with client communications and requests
• Assist with donor communications, including thank-you letters and database updates
• Help coordinate events, workshops, and volunteer activities
• Order and maintain office, marketing, and workshop/seminar supplies
• Provide administrative support to the Executive Director and Board as needed
• Ensure compliance with internal policies and procedures
Qualifications
• Proven administrative or office assistant experience
• Strong organizational and time management skills
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• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion
• Comfortable working independently and as part of a small team
• Familiarity with non-profit environments is an asset
• Familiarity with:
o Office 365 (Word, Excel, PowerPoint, Teams) o SharePoint o Google drive o Mailchimp o Booking software such as Bookeo
Preferred Attributes
• Passion for the vision and mission of the organization
• Flexibility and problem-solving mindset
• Willingness to take initiative and learn new systems