Events & Team Day Coordinator

Events & Team Day Coordinator
Contract (April 2026-December 2026) with possibility for extension
Monday – Friday; Days; 37.5 hours per week 

Who We Are 

Habitat for Humanity Greater Ottawa is a registered Canadian charitable organization that brings communities together to help families build strength, stability, and self-reliance through affordable homeownership. We are a land developer, a home builder, a fundraiser, and a mortgage holder. For over 30 years, we have been the only local charity that works directly with the community to provide a sustainable path to homeownership. Together, we build safe, decent, and permanently affordable homes, giving people a real opportunity to build generational wealth and break the cycle of housing instability.

 The Habitat Greater Ottawa team is growing! If you’re passionate about building stronger communities and working in a collaborative, engaging, and rewarding environment, please apply today. 

The Role

This position offers an exceptional opportunity to develop professionally and contribute meaningfully to an organization with a recognizable, trusted brand and solid reputation. The Events & Team Day Coordinator will work closely with the Communications and Fund Development Departments. This position is responsible for coordinating and supporting the execution of all organizational events and Habitat Team Days.

As part of a growing, supportive, and extremely collaborative team, the Events & Team Day Coordinator will believe in Habitat Greater Ottawa’s vision of a world where everyone has a decent place to call home and be able to inspire others to successfully pursue our mission and expand our programs.  

Reporting to the Senior Manager, Communications & Marketing, the Events & Team Day Coordinator is responsible for Habitat Team Day coordination and support at our Habitat build sites and three ReStore locations. The role is responsible for coordinating and managing event logistics and administration, and supporting the growth of our third-party events, workshops, annual Gala and other revenue-generating initiatives.

This role is well suited to an early-career professional seeking hands-on experience in event coordination and nonprofit work. The ideal candidate is a highly organized, detail-oriented and creative communicator with strong planning and administrative skills who thrives in a collaborative, mission-driven environment.

Key Responsibilities

Habitat Team Day Coordination

• Coordinate and host corporate Habitat Team Days on our Habitat build site or at our three ReStore locations and provide support leading up to each team day;
• Purchase supplies, refreshments and secure food donations and source food supply vendors;
• Support the Fund Development and Communications departments with Habitat Team Day execution and recognition efforts;
• Work closely with the build site team and ReStore managers to ensure a smooth day for corporate and community teams;
• Support the Fund Development Coordinator and Volunteer Services Coordinator in maintaining accurate Habitat Team Day information in our databases; and
• Take videos and photos of Habitat Team Days as needed.

Events Support

• Provide logistical and administrative support for all Habitat events including Key & Groundbreaking ceremonies, fundraising events, third-party events, workshops, panels, community events and internal staff events. This can include:
  • Events research;
  • Vendor coordination;
  • Budget tracking;
  • Managing invites and RSVPs;
  • Preparing event materials such as schedule, agendas, and briefing notes;
  • Assessing and coordinating volunteer needs with the Volunteer Services Coordinator;
  • Supporting internal event coordination between Communications, Fund Development, ReStore and Volunteer Services departments;
  • On-site event logistics, such as set-up, tear down and assisting with running of show to help ensure professional and positive event experience for attendees; and
  • Assisting with event photography and content capture for marketing use as needed.
• Support planning and execution of the organization’s annual Steel Toes & Stilettos Gala, a 400+ guest signature fundraising event. This can include:
  • Assisting with Gala ticketing platform, invitations, managing RSVPs, and attendee communications;
  • Managing the procurement of high value raffle and/or live & silent auction items;
  • Supporting sponsor and donor stewardship activities, including sponsor recognition, asset tracking, and fulfillment of benefits;
  • Supporting coordination with vendors such as venues, caterers, AV providers, décor, and entertainment;
  • Assisting with volunteer coordination for gala-related roles including registration, guest support, and activations support;
  • Supporting onsite execution, including setup, registration, guest flow, and event breakdown; and
  • Assisting with post-event follow-up, including thank-you communications, surveys, data tracking, and post-mortem reporting.

Administrative Support

• Manage the event project management tracking system, supporting the team with deadline reminders, task follow-ups, and keeping event projects on track;
• Track vendor contracts, invoices, and deliverables in collaboration with Communications and Fund Development departments;
• Participate in team meetings by taking notes and contributing ideas for improving events and Habitat Team Day processes; and
• Support other duties related to events and community engagement as assigned.

Qualifications

• Post-secondary education in Events Planning, Fundraising, Marketing, or Project Management;
• A minimum of 1+ years of relevant experience, ideally in event coordination, with experience in fundraising, volunteer coordination, marketing, or nonprofit administration also considered an asset;
• Ability to organize and support a wide range of events and projects with strong attention to detail; 
• Strong written and verbal communication skills;
• Good interpersonal skills, with an interest in building relationships both within the organization and with external partners;
• Comfortable engaging with diverse audiences in dynamic, social environments;
• Ability to support event setup and teardown, including lifting, carrying, and moving materials up to approximately 25 lbs;
• Ability to stand and remain active for extended periods during events;
• Experience with donor management or CRM systems (e.g., Raiser’s Edge) an asset;
• Proficiency in website CMS tools (e.g., WordPress) and social media platforms (Facebook, Instagram, TikTok, LinkedIn) an asset;
• Basic Adobe Creative Cloud or Canva experience considered an asset; and
• French language proficiency an asset.

Working Conditions

• The successful candidate is expected to work/live in Ottawa and/or the surrounding area.
• Hybrid work environment with requirement to attend evening and/or weekend events.
• Due to the nature of this role, the incumbent must be available to work onsite two days per week at 3 Iber Road. Free parking is available, with expected travel to our ReStores, build site(s), and other locations across the Greater Ottawa Area.
• Successful candidate must have a valid driver’s license and access to vehicle.

The starting salary band for this role is between $44,799 to $58,239 per annum depending on experience and will be prorated for the contract term. Habitat Greater Ottawa also offers benefits such as prorated vacation, lieu time, and statutory holidays.

To Apply 

If this opportunity intrigues you and relates to your experience, then we want to hear from you. Please take the time to tell us about yourself in a unique cover letter – we want to hear your story – your background, your accomplishments, and why this role is a good fit for you and your career at this time.  

You must be legally allowed to work in Canada to be eligible for this position. Please note that not all applications will be acknowledged. Only those selected for an interview will be contacted directly.  

Habitat for Humanity Greater Ottawa endeavours to create a work environment where we capitalize on the diversity of ideas, experiences, skills and talents of our employees, thereby making us better able to serve our many diverse communities.  We will provide equal opportunities for all employees and applicants for employment for meeting bona fide occupational qualifications, regardless of  race, colour ancestry, creed, place of origin, ethnic origin, citizenship, sex (including pregnancy, gender identity), sexual orientation, age, marital status, family status, disability, receipt of Public Assistance, or any other legally recognized protected basis prohibited by applicable law.  

Please contact us in confidence and provide notice in advance if you require accommodations at any stage of the recruitment process. All requests for accommodation will be considered in a fair and objective manner that will ensure applicants are treated with respect and dignity.