Event Organizer

* Event location is in Ottawa, will expand to Toronto and Montreal in the future

* project based ~ 3 months

The Event Organizer will oversee the planning and execution of events that strengthen LandSeed’s visibility, deepen community engagement, and support strategic goals. This role blends creative direction with hands-on coordination—managing everything from pre-event outreach to post-event follow-up.

You’ll work across teams (marketing, design, partnerships, and operations) to ensure each event reflects LandSeed’s mission and drives meaningful outcomes. From small community gatherings to large-scale activations, you’ll own the logistics, timelines, and audience experience.

This part-time, flexible role is ideal for a proactive, organized professional with experience leading in-person, virtual, or hybrid events—someone who can think strategically, execute effectively, and bring people together around shared purpose.

Department/Team:

Marketing

Duties and Responsibilities:

Plan and execute events, including trade shows, conferences, and community activations

Manage event logistics from start to finish—venue selection, vendor coordination, setup, and on-site operations

Develop timelines, checklists, and communication plans to ensure smooth event delivery

Work with internal teams to align event goals with broader outreach, marketing, and engagement strategies

Oversee event materials, signage, and setup to create a cohesive experience

Track event outcomes and feedback to evaluate impact and improve future planning

Qualifications & Experience

Bachelor's degree in Event Management, Marketing, Communications, or a related field

3–5 years of hands-on experience in event planning, coordination, or marketing

Proven ability to manage multiple events and deadlines simultaneously

Familiarity with event tech platforms (e.g., Eventbrite, Cvent, Bizzabo) and registration systems

Strong vendor negotiation and coordination skills

Basic understanding of event ROI and attendee engagement strategies

Nice to Have

Certified Meeting Professional (CMP) designation

Experience organizing virtual or hybrid events

Exposure to B2B events or industry trade shows

Desired Experience Level

Ideally 3–5 years, but open to strong candidates with 2+ years and demonstrated capability

Tools & Platforms

Event management: Eventbrite, Cvent, Bizzabo

Communication & project coordination: Slack, ClickUp

CRM: HubSpot or equivalent for guest tracking and follow-ups

Virtual event: Zoom Events, Hopin, On24

Time Commitment

15–20 hours per week, flexible based on project timelines

Key Skills & Traits

Highly organized and detail-oriented

Clear communicator with strong interpersonal skills

Calm under pressure and solutions-focused

Creative thinker who can enhance the attendee experience

Collaborative and adaptable within cross-functional teams