Event Coordinator

Volunteer Opportunity: Event Coordinator

Help Bring the Afro-Caribbean Thrive Conference 2026 to Life!

The Afro-Caribbean Thrive Coalition is seeking organized, enthusiastic, and proactive Volunteer Event Coordinators to join our Conference Leadership Team. This is an exciting opportunity to gain hands-on experience in event planning while contributing to a meaningful community initiative that celebrates leadership, entrepreneurship, career development, health, and research within Afro-Caribbean communities.

About the Role

As a Volunteer Event Coordinator, you will play a key role in planning, organizing, and coordinating activities leading up to and during the Afro-Caribbean Thrive Conference 2026. You will work closely with committee members, volunteers, speakers, exhibitors, sponsors, and community partners to help ensure the conference runs smoothly.

Responsibilities

• Assist with planning and coordinating conference activities and logistics.
• Coordinate assigned projects and ensure tasks are completed on schedule.
• Communicate with speakers, exhibitors, sponsors, volunteers, and community partners as assigned.
• Attend planning meetings and provide regular updates on assigned tasks.
• Help recruit and coordinate volunteers when needed.
• Support venue preparation, event setup, registration, guest experience, and event-day operations.
• Identify challenges and work collaboratively with the team to develop solutions.
• Maintain organized records and assist with tracking project progress.

Qualifications

• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively within a team.
• Reliable, proactive, and detail-oriented.
• Previous event planning or volunteer experience is an asset but not required.
• Passion for community engagement and creating meaningful experiences.

Time Commitment

• Approximately 3–5 hours per week leading up to the conference.
• Attendance at virtual planning meetings.
• Availability to support conference activities and attend the event on Saturday, October 3, 2026, at the University of Ottawa.

What You'll Gain

• Hands-on experience in event planning and project coordination.
• Leadership and teamwork experience in a large community event.
• Networking opportunities with professionals, community leaders, and partner organizations.
• Volunteer hours (where applicable).
• Certificate of Appreciation upon successful completion of your volunteer commitment.
• The opportunity to make a meaningful impact by helping deliver a conference that empowers Afro-Caribbean communities through learning, networking, and collaboration.

If you are organized, enjoy bringing ideas to life, and are passionate about creating successful community events, we encourage you to join our Conference Leadership Team!