Director of Finance and Administration

The Director of Finance and Administration is a key member of the leadership team, accountable for the Society’s day-to-day finances and operations, as well as overall financial management. The Director of Finance and Administration reports to the Executive Director, works with all budget holders at the Society, and liaises with the Finance Committee of the Board of Directors as needed. The Director of Finance and Administration plays an essential role in fulfilling Ribbon Community’s purpose and values. This is a hands-on, in-person, position for a senior leader interested in supporting and empowering the HIV response in British Columbia.

Duties

Financial Operations

The Director of Finance and Administration is responsible to ensure the use of generally accepted accounting principles in day-to-day work of the Society, and the timeliness and accuracy of financial statements, reports, payroll, payables, and other financial tasks. With their direct report, the Director works to:

• Process day-to-day accounts receivable and payable
• Prepare accounts payable and receivable (including QuickBooks, Float card, petty cash)
• Maintain accuracy of project accounting reports
• Reconcile monthly activities
• Process charitable donations and receipting process
• Prepare payroll on a bi-weekly basis (Payworks)
• Administer payroll-related deductions and benefits, including administration of all payroll-related aspects of the collective agreements such as shift premiums, statutory holidays, extended health benefits, pension contributions, time off accruals, and union dues
• Prepare Records of Employment, T4s, and T4As as appropriate
• Produce a variety of accounting reports and records as required by various internal and external stakeholders
• Ensure that accounting requests are resolved and communicated in a timely manner to internal and external parties
• Follow up on overdue accounts and makes decisions regarding related action
• Work with external auditors to prepare annual audit
• Administer a variety of operational contracts, including phones, IT accounts, Float card, and other related systems, and financial administration to ensure up-to-date signing authority
• Prepare month-end Board Reports package for review by the Executive Director and Board approval
• Compile financial data to support organizational goals and plans

Financial & Operational Leadership

The Director of Finance and Administration works with the Executive Director, and liaises with the Finance Committee, to:

• Establish, implement, monitor, and evaluate effective financial and administrative policies and procedures across the Society, including in the areas of budgeting, accounting systems, and asset controls within resources allocated
• Manage financial aspects of funding contracts and funder reporting, in conjunction with appropriate program/services lead
• Ensure compliance with contracted service agreements, collective agreement, and legislation and complete filings
• Monitor cash flow, budget utilization and spending requirements throughout the year;
• Complete regular assessments and forecasts of the Society's financial performance against budget, financial and operational goals
• Establish, implement, monitor, and evaluate strategies for cash management, investment, and diversified funding sources
• Orient new employees to relevant finance systems, such as payables, payroll, and benefits
• Support financial aspects of grant writing, including preparing project budgets with budget holders and/or other staff
• Ensure programs operate within budget and the established financial policies of the organization
• Establish, implement, monitor, and evaluate annual budget development practices
• Manage and monitor annual budget to identify and address any discrepancies (underspending or overspending) and take corrective action
• Develop short and long-term financial plans that align with the Society’s purpose, values, and strategic plans
• Identify and acquire appropriate insurance coverage for the Society’s needs
• Establish, evaluate, and adjust operational and administrative processes to support and empower our communities and team
• Project payroll costs

Organizational Leadership

As a key member of the leadership team in a unionized environment, the Director of Finance and Administration works closely with the Executive Director and other leadership team members to:

• Implement the Society’s purpose and values into action in the finance and operations of the organization
• Develop and maintain a strong team at Ribbon Community to implement our purpose and values
• Identify and manage opportunities and risk across the Society’s programs and operations
• Implement the collective agreements, including supporting Labour Relations, payroll and reporting obligations, investigations, performance management, and discipline
• Provide coverage for essential tasks during absences of excluded staff members
• Participate as an excluded staff capacity in various internal and external committees (e.g. Joint Occupational Health and Safety; Health Employers Association of BC)

This job description is not intended to be all-inclusive. Employees may be required to perform other related duties, within classification, to meet the ongoing needs of the organization.

Qualifications Education and Experience

• Canadian CPA designation
• 7+ years experience in financial management and bookkeeping
• 5+ years experience with budgeting and budget management, preferably in nonprofit settings
• 5+ years managing team members
• 2+ years experience administering payroll in a collective agreement environment considered an asset
• 2+ year experience at a HEA BC Health Affiliate employer considered an asset

Knowledge, Skills and Abilities:

• Strong proficiency in M365 environment and QuickBooks;
• Excellent English-language communication skills, both verbal and written;
• Excellent interpersonal skills and a collaborative management style;
• Ability to provide supervision, leadership, work direction and guidance to team members
• Ability to develop and maintain collaborative working relationships with coworkers and external colleagues including contract holders
• Knowledge of principles and practices related to accounting and financial and budget management in nonprofit settings
• Ability to establish and manage workload priorities;
• Ability to apply Ribbon Community’s purpose and values within the context of financial operations and management
• Proven ability to build a positive professional environment and work with staff teams to build a vision, execute and evaluate successful programs and actively engage in group- oriented problem solving
• Ability to develop, evaluate and monitor financial systems and procedures
• An appreciation for, or working experience, in a non-profit setting is essential

The successful candidate must agree to a Criminal Record Check.

Applications will be accepted until September 14th at 5pm by email at hr@RibbonCommunity.org