Data Management Specialist (Canada Summer Jobs)

Position: Data Management Specialist (Summer Student)

Reports to: Chief Operations Officer (COO)

Location: Hybrid, Downtown Vancouver

Contract: 8 weeks, 35 hours per week

Start Date: June 2, 2026

Compensation: $27.85 per hour

Funding: Canada Summer Jobs Grant

Mothers Matter Canada seeks a detail-oriented, analytically minded summer student to join our team as a Data Management Specialist. Reporting to the Chief Operations Officer, you will play a hands-on role in strengthening the data systems that drive our national network of maternal support programs. This is a unique opportunity to build real-world skills in data management, performance measurement, and AI-assisted reporting within a mission-driven nonprofit.

About Mothers Matter Canada

Mothers Matter Canada creates and oversees innovative, data-driven, community-based programs that address social isolation and economic vulnerability for mothers. These programs empower mothers and their children to achieve sustainable livelihoods and fulfilling lives. Together with our national network of delivery partners, we create welcoming environments that provide education, social support, advocacy, and encouragement.

Key Responsibilities:

Data Collection, Quality Assurance & Systems

• Collect and reconcile program data from our Efforts to Outcomes (ETO) database and other systems.
• Maintain and improve Standard Operating Procedures for data entry and quality; run small “data clinics” for staff to provide coaching and receive feedback.

Reporting, Analysis & Interpretation

• Build and deliver monthly program innovation dashboards and custom reports for the CEO,COO and program teams.
• Perform descriptive and basic inferential analyses (cohort tracking, trend analysis, simple regressions or comparisons) and produce concise one-page insights and recommendations.
• Present findings in PMP meetings and prepare tailored briefs and slide decks for different audiences (site staff, program directors, leadership).

Performance Management Program Support

• Pull ETO reports, interpret output, and document service adjustments. Support follow-up actions and track outcomes.
• Support partner site monitoring by preparing site-level performance summaries and by reviewing and refining the template for feedback sessions that translate data into practice.

Continuous Improvement & Innovation

• Lead small pilots to test new reporting techniques, visualization types, and AI-automated workflows; document results and recommend the scale of successful prototypes.
• Use AI to automate repetitive report tasks and build repeatable data pipelines to shorten report production time.

Ad Hoc & Cross-Functional Work

• Troubleshoot data and system issues, perform root cause analyses and propose corrective actions.
• Work directly with the COO, CEO and CFO on short-term projects (e.g., rapid-turnaround analyses to meet new funder requirements).

Qualifications:

Essential

• The ability to apply the lens of diversity, equity, inclusion and belonging to all work
• Be aligned with the organizational values of dignity, equity, integrity, innovation and collaboration
• Demonstrated skills in: data science, statistics, public policy, social sciences, computer science, public health, or a related discipline
• Strong analytical skills with experience cleaning, organizing, and interpreting quantitative data
• Proficiency with spreadsheet tools (Google Sheets) and comfort learning new database systems
• Excellent written and verbal communication skills, including the ability to translate data findings into clear, non-technical language
• Strong organizational skills and the ability to manage multiple tasks and deadlines independently
• High degree of accuracy, reliability and attention to detail

Preferred

• Experience with data visualization tools (e.g., Power BI, Tableau, Google Data Studio, or similar)
• Familiarity with database platforms or case management systems (experience with Efforts to Outcomes / ETO is an asset)
• Interest in or experience with AI tools for data analysis, reporting automation, or workflow improvement
• Experience or coursework in program evaluation, performance measurement, or outcomes-based reporting
• Experience working in or with the nonprofit or settlement sector
• Bilingual (English/French) is an asset

Canada Summer Jobs Eligibility:

To be eligible for Canada Summer Jobs, the successful candidate must:

• Be between 15 and 30 years old at the start of the summer job
• Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the job
• Be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations (this includes having a valid Social Insurance Number at the start of the summer job)

Measures of Success

• Monthly dashboards and reports are delivered on time and rated as useful by the COO and program teams.
• At least one AI-automated reporting workflow or data pipeline is piloted, documented, and ready for ongoing use.
• Staff report increased confidence and competence in data entry and interpretation following data clinics and coaching.

Working Conditions

• Hybrid in-office/remote position; candidates must have access to reliable internet and a suitable work-from-home setup.
• Standard work week of 35 hours, with some flexibility in scheduling. At least 3 days in the office per week.
• Regular check-ins with the COO and cross-functional collaboration with program, finance, and leadership teams.