Coordinator, Weddings, Corporate Meetings & Event Services

Position Details:

Current Rate of Pay: Min = $37.60/hr, Max = $43.57/hr

Employment type: Temporary Contract

Duration of employment: 1 Year

Hours of work: 35 hrs/week

Work location: Kortright Centre and The Village at Black Creek

Division: Education and Training

Business unit: Kortright Centre

Travel: 25%

Flexible Work Arrangements: No

Existing Vacancy: Yes

About TRCA:

With more than 60 years of experience, Toronto and Region Conservation Authority (TRCA) is one of 36 Conservation Authorities in Ontario, created to safeguard and enhance the health and well-being of watershed communities through the protection and restoration of the natural environment and the ecological services the environment provides.

TRCA is considered the provincial leader in conserving, restoring, and managing natural resources to advance safe and sustainable development. Also, TRCA was recently recognized as a Greater Toronto’s Top Employer for 2026 and a Canada’s Greenest Employer for 2025.

To apply to this posting, click on the “Apply” icon. Please submit your resume and cover letter in one file (PDF or Word) and upload using only the ‘Resume’ feature within the application prior to 11:59 pm on March 4, 2026.

How you will contribute as part of the TRCA team:

The Coordinator, Weddings, Corporate Meetings & Event Services is responsible for the sales, promotion, and coordination of weddings, social, corporate and internal events and programs at The Village at Black Creek and at the Kortright Centre for Conservation. This position is also responsible for coordinating communications and promoting events, programs and venues.

Major Responsibilities:

• Coordinates the delivery of weddings, social, corporate and internal events, ensuring adherence to budget, requirements, and policies
• Develops and delivers in-person and virtual venue sales presentations to secure venue bookings
• Coordinates with Marketing, Communications & Events to develop promotional marketing and communications materials by deadlines
• Supports the procurement process including but not limited to compiling project scope, obtaining quotes, supporting the vendor selection process, working with the procurement department to initiate contracts and/or agreements
• Manages client agreement, invoices and contract administration for each event, vendor and/or client, while liasing with finance team when appropriate
• Collects data and creates reports to assess client and vendor event satisfaction along with financial impact
• Provides on-site support to ensure smooth event execution.
• Coordinates with vendors and internal stakeholders to arrange event details including scheduling of rehearsals, ceremonies, food and event supply deliveries, etc.
• Manages multiple clients and venue files, while prioritizing and scheduling completion of various event tasks and venues to expectations
• Creates a process for client and vendor feedback. Administers, collects and analyses feedback to monitor business performance and enhance the client experience

What will you need to succeed:

Education (degree/diploma/certifications/licenses)

• Post-secondary diploma or degree in in hospitality, food services, event management or event/venue sales
• Valid Ontario Class G2 driver's license

Experience

• 2+ years of experience working in the field of hospitality, food service, event/venue sales or event management

Knowledge/Skill/Ability - Competencies

• Strong sales and presentation skills
• Knowledge of Food & Beverage service and banquet operations / set up
• Excellent written and verbal communication skills, with the ability to build and maintain positive relationships with staffs and clients
• Able to self-manage workload and prioritize tasks as an ongoing challenge in a frequently fluctuating workload and multiple deadlines
• Demonstrates responsiveness to internal and external customer requests and needs\Anticipates future internal and external customer needs and incorporates them into goal setting, products, and services
• Ability to use critical thinking to evaluate problems, gather information, understand causes, and identify the best possible solutions
• Ability to communicate effectively with tact and courtesy
• Identifies opportunities for developing new internal and external customer bases
• Must be flexible to work all required shifts, including evenings, weekends, and holidays

What TRCA has to offer you:

As part of a progressive team you will have the opportunity to make a positive impact to preserving and protecting nature, while maintaining a balance between the natural environment and built environment. Working with experts within our field, you will join a team of colleagues that are committed to TRCA’s core values by demonstrating the following behaviours; integrity, collaboration, accountability, respect, and excellence (icare).

You will be part of a diverse and inclusive organization that:

• Makes a positive difference in the communities we serve.
• Fosters high performance and collaborative teams.
• Provides continuous learning and development opportunities.
• Offers a comprehensive compensation and benefits program (including Defined Benefit Pension Plan – OMERS/OTPP).
• Pregnancy & Parental Leave Top-Up Program.
• Provides unique TRCA Perks.
• Offers potential for career growth and advancement.

While the Toronto and Region Conservation Authority (TRCA) thanks all applicants for their interest, only those under consideration will be contacted for interviews. Please be advised that successful incumbent(s) may be required to undergo a vulnerable sector screening and/or driver’s abstract check as a part of the final step in the hiring process.

TRCA is an equal opportunity employer. We embrace diversity and are committed to creating an inclusive workplace. Our goal is to attract, develop and retain highly talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives. In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, and TRCA Policies, accommodation will be provided at any point throughout the hiring process, provided the candidate makes their accommodation needs known to the TRCA. We welcome applications from all qualified persons.

Personal information you provide through the TRCA recruitment, selection, and onboarding process is collected under the authority of the Conservation Authorities Act, R.S.O. 1990, c. C.27. Collection of this personal information is necessary for the proper administration of this recruitment process for employment and volunteer positions with TRCA. Personal information is protected from disclosure pursuant to the Municipal Freedom of Information and Protection of Privacy Act. Any questions regarding this collection activity should be directed to the Manager of Records and Information, 5 Shoreham Drive, Toronto, ON, M3N 1S4, (437) 880 2308.