Coordinator, Philanthropy and Investment

Position: Coordinator, Philanthropy and Investment

Status: Full-time, indefinite

Team: Philanthropy (primary) & Investment (secondary)

Reports to: Associate Vice President, Philanthropy (primary) & Vice President, Investment Program (secondary)

Supervises: N/A

Language(s): English

Location: Remote, within Canada

Starting Salary: $58,000/year, with salary adjustment in line with thriving wage to be scheduled for April 1, 2026

Deadline for Applications: 7 January 2026, 5:00pm ET

ABOUT THE EQUALITY FUND

The Equality Fund is transforming the way that resources—and power—flow into the hands of women, girls, and trans people worldwide. Designed by feminists for feminists, it is a model for sustainably resourcing feminist movements everywhere, through global grantmaking, gender-lens investing, policy advocacy, and feminist philanthropy. Launched in 2019, the Equality Fund has activated $100 million to date which flows to more than 1,800 organizations working across 100 countries.

THE OPPORTUNITY

Reporting to the Associate Vice President, Philanthropy (primary) & Vice President, Investment Program (secondary), the Coordinator plays a critical function in managing and ensuring the success of processes, projects, and initiatives across two dynamic teams: Philanthropy and Investment. This role supports the philanthropy and investment teams by delivering on end-to-end processes to support the organization, finding opportunities for continuous improvement along the way.

SCOPE & RESPONSIBILITIES

Cross Functional Coordination & Administration

• Supports day-to-day team organization and operations with items such as scheduling, team meetings, engagement tracking, writing briefing notes, expense submissions, timeline tracking, event logistics, presentations;
• Supports coordination of team retreat planning and other team events; including travel and retreat budgets and logistics;
• Liaises with Finance colleagues on behalf of the Philanthropy and Investment teams to facilitate key financial administrative processes including procurement, budgeting, invoices, administrative support, expense claims, payments, and purchase orders;
• Assists with donor and investor relationship-building including in-person meetings, responses to general donor inquiries via the EF phone and the philanthropy email address, and stewardship phone calls when needed in order to maintain an excellent level of relationship management and personalized donor attention;
• Supports logistical and administrative preparation of internal and external events and initiatives in collaboration with the Philanthropy Officer and Investment Associate, ex. team retreats, Canada Forum for Impact Investment and Development (CAFIID) engagements;
• Coordinates development of team policies, procedures, and other knowledge products;
• Supports and contributes to cross-organizational initiatives (ex. representing the team on internal working groups)
• Acts in accordance with our policies around nurturing a safe and respectful work environment; never engaging in harassment, coercion, sexual exploitation or abuse of any form, or anything else contrary to our code of conduct.
• Undertakes additional administrative and team support duties as needed.

Salesforce & Data Coordination:

• Enters and codes all donations into our database from various sources (ex. Canada Helps, cheques, wire transfers, campaigns, etc.); reconciles with Finance team;
• Tracks expired credit cards for recurring donations and coordinates credit card updates;
• Issues tax receipts for all eligible donations;
• Continuously updates the Team Lead’s donor contact records with relationship-related information, e.g. event attendance, upcoming meetings, strategic priorities;
• Supports the Philanthropy Officer in importing prospect research information for individuals, as needed;
• Actively monitors donation platforms to ensure donations are properly processed and that team members are informed in a timely manner;
• Monitors and maintains accuracy of public facing gift giving information (i.e. how to make gifts via credit card, gift of shares, DAFs–across regions in which the Equality Fund operates);
• Maintains gift processing platforms (es. Gift Tool, Canada Helps, cross-border giving platforms), prepares and regularly updates automatic thank you responses and supports giving page design for annual appeals;
• Ensure appropriate capturing and maintenance of stakeholder information in CRM

QUALIFICATIONS & COMPETENCIES

Experience

• Strong organizational skills, and ability to manage complexity
• Good team player with good interpersonal skills, ability to work effectively under pressure
• Effective written communication skills, and the ability to develop policies and procedures to simplify internal and external processes
• Professional working proficiency in English
• Ability to learn and utilize multiple platforms including project management software, collaboration suites/platforms, enterprise resource planning (ERM), customer relationship management (CRM) platforms, and email marketing services
• Demonstrated high ethical standards, integrity, honesty, and ability to work with sensitive information in a confidential manner
• Commitment to the work and values of the Equality Fund, which include Anti-Racism, Anti-Oppression, and Intersectionality; Feminist Leadership; Accountability; and Radical Love
• Professional working proficiency in French, Spanish, or another language is an asset

Competencies

• Flexible and responsive, understanding how to adapt processes to shifting organizational priorities; an orientation towards seeking and integrating feedback while continuing to build adaptability and a growth mindset.
• Demonstrates respect and a willingness to arrive at a solution when conflict arises.
• Collaborates within and across departments, knowing where and how to follow up.
• Able to process information across many mediums, switching contexts as needed.
• High emotional intelligence with the ability to build trust, foster collaboration, and navigate complex interpersonal dynamics.
• Ability to thrive in a nuanced, dynamic, complex environment and respond effectively to changing priorities and challenges.
• Strong communication skills, with the ability to articulate complex ideas clearly and persuasively to diverse audiences.
• Strong coordination and problem-solving skills, with the ability to identify issues and contribute to solutions.

REQUIREMENTS

• Must be legally eligible to work in Canada
• Available to travel 2-4 times per year for up to 2-4 weeks total per year.
• Occasional evening and/or weekend work may be required when coordinating with people in other time zones
• Willing and able to work remotely on mostly computer-based work

OUR ENVIRONMENT OF CARE

• We trust our talented team and are pleased to offer a flexible and virtual work environment.
• We are driven by our values: anti-racism, anti-oppression, and intersectionality; feminist leadership; accountability; and radical love. We believe our values are realized through collaboration, a growth and learning mindset, emotional intelligence, diversity, authenticity, a global perspective, care, and building networks. We work to share power and create space for everyone to lead.
• Equality Fund is proud to offer a comprehensive compensation and benefits package which has no waiting period and includes 4 weeks paid vacation, paid sick time, parental leave top up, medical benefits, life insurance, Group RRSP, paid birthday off, and more.
• Equality Fund is committed to providing and maintaining a safe and respectful workplace. We do not tolerate harassment, coercion, sexual exploitation, or abuse of any form. We recognize that those behaviors are often rooted in abuse of power, which is contrary to EF's mission to make a more equitable world for women, girls, and trans people.
• Equality Fund is an equal opportunity employer. We believe deeply in equality and value diversity of race, gender, sexual orientation, religion, ethnicity, national origin, disability, and all other protected grounds under the Ontario Human Rights Code. We welcome applications from individuals of all backgrounds and positionalities, and are committed to providing an accessible candidate experience. To let us know how we can make an accommodation or adjustment to facilitate the selection process and beyond, please reach out to people@equalityfund.ca.
• This posting is for an existing vacancy.

SELECTION PROCESS

• Equality Fund does not employ the use of AI technology in the screening, recruitment, or selection process.
• Equality Fund does not take informational interviews during the hiring process. We do this both from an equity perspective and a team capacity consideration as this helps to ensure everyone gets a fair chance in their application and that all candidates have equal access to the information that would help them in the hiring process.
• Equality Fund will be closed for our winter office closure from December 20, 2025 through January 4, 2026. As such, we will not be able to respond to inquiries during that time. We will look for any accommodation requests that came to people@equalityfund.ca as early as we can on January 5 and will respond promptly.
• Equality Fund’s People, Equity, and Culture team will work with the hiring manager to do an initial screening of applicants. Please make sure to detail your experience in your resume/cover letter to ensure the committee has the information they need to assess your qualifications for the role. This process takes about 1 week from the application deadline.
• When there are many candidates who pass the initial screening, the People, Equity, and Culture team may conduct 15-30 minute phone screening calls.
• The hiring committee will conduct first round interviews with selected candidates. Candidates will be sent the interview questions 48 hours in advance of their scheduled interview. Candidates are welcome, but not expected or required, to send any questions they have for the hiring committee in advance of the interview. These interviews usually occur 1-2 weeks after the application deadline.
• The hiring committee may conduct a second round of interviews, which may include an assignment.
• The People, Equity, and Culture team will conduct reference checks for the candidate to whom they intend to extend an offer. This process usually takes about 1 week.
• The People, Equity, and Culture team will initiate a background check. This is intended to safeguard Equality Fund employees, grantees, and the organization. We recognize that some communities experience systemic over-policing. As such, only findings related to harassment, exploitation, coercion, sexual exploitation, fraud, abuse, or other findings specifically relevant to the duties of the role will be considered in relation to one’s eligibility for employment.
• The People, Equity, and Culture team will send the selected candidate an Employment Agreement, which the candidate will have time to review and return.