Coordinator, Human Resources & Administration

Job Opportunity

Cavalluzzo LLP

Coordinator, Human Resources & Administration

Become Cavalluzzo LLP’s Coordinator, Human Resources & Administration!

Cavalluzzo LLP has hired Evenings & Weekends Consulting to conduct the recruitment process for their new Coordinator, Human Resources & Administration.

For more information about this opportunity, please contact Laëtitia Eyssartel, CoManaging Director at Evenings & Weekends Consulting at laetitia@eveningsandweekendsconsulting.com or apply here.

About Cavalluzzo LLP

Founded in 1983, Cavalluzzo LLP is a law firm distinguished by its commitment to advancing equality and social justice and its provision of excellent legal advice and representation. Cavalluzzo LLP advocates on behalf of working people, Indigenous nations and equity-seeking groups and individuals in Ontario, across Canada and internationally.

Our practice is varied – encompassing labour, public, pension, administrative, Charter, health, education, employment law and class actions, as well as professional regulation, inquiries and inquests – but our dedication to superior advocacy is constant. We represent trade unions, professionals and professional associations, non-unionized employees, multi-employer pension and benefit plans, and other organizations and individuals, in both the public and private sector, assisting them with day-to-day legal problems as well as long-term legal and policy strategies.

We believe strongly in combating discrimination in all its forms, promoting solidarity and raising awareness of issues affecting the rights of women, persons of diverse racial, cultural, religious, and ethnic backgrounds, persons with disabilities and those with different political views and all sexual orientations and gender identities.

You can meet our team here.

About the Role

This is an exciting opportunity for an individual who is collaborative, well organized, people centred, and who is passionate about building a positive company culture.

As the Coordinator, HR & Administration, you will ensure that HR policies and procedures are up to date, in line with our collective agreement terms, and communicated to all employees. You will provide ongoing support and coordination relating to various HR functions (managing recruitment processes, responding to HR queries, administering benefits, keeping accurate employee records, onboarding, etc.).

The successful candidate will report to the Manager of Operations, and will work in collaboration with other members of the operations team and the Executive Committee.

Responsibilities include, but are not limited to:

• Recruitment & Onboarding: Manage the end-to-end recruitment and hiring processes for lawyers and support staff, including candidate sourcing, application screening, interview scheduling, and managing offer letters & employment contracts. Lead employee onboarding, including benefits administration, training schedules, IT set-up and testing, workspace planning, and Day 1 training and introductions.
• HR Policies, Compliance and Culture: Work with the team to develop and update policies, and ways of working to further advance an open and supportive work environment. Communicate HR policies and procedures to staff as required. Ensure the firm remains compliant with the terms set in staff and students’ collective agreements, and relevant labor laws and regulations.
• Daily Operations: Receive, respond to, and coordinate coverage for support staff vacations and absences, including daily communications across departments, and distributing urgent workload.
• Benefits & Leaves Administration: Administer the benefit plans, including supporting staff enrollment, status changes, issues with claims, etc. Oversee leave administration, including insurance, cross-functional coordination, and return-towork re-integration.
• Employee life cycle: Support employee feedback meetings, performance management, and terminations as needed.
• Meeting Coordination & Social Committee: Assist with the scheduling and organization of various firm management meetings and processes, as well as preparation, distribution and record keeping of related materials. Serve on the Social Committee, strengthening culture-building initiatives across a hybrid workplace.
• Event Coordination: Assist in the organization and coordination with lawyers and administrative staff to develop customized events that meet Cavalluzzo’s business development objectives including panel/speaking opportunities, seminars and conferences, promotional client events, receptions and Firm social events.
• Communications: Coordinate the updating of internal website content. Support the Manager of Operations in implementing internal communication strategies to keep the team informed and engaged.
• Health & Safety: Stay abroad to health & safety legal requirements, participate in health & safety committee, and support the Manager of Operations in executing and monitoring Health & Safety plans.
• Records keeping: Maintain HR records and administer tracking sheets, overtime, lieu time, and total rewards information in ADP Workforce Now, ensuring accurate staff records are kept at all times, and in accordance with the legislation and privacy requirements.

Job Requirements

• Prior experience in HR and office administration
• Knowledge of HR wise practices, labour laws, benefits administration, and internal communication tools
• Ability to address HR issues, communicate HR policies to staff, and provide practical solutions
• An ability to monitor and interpret change in HR regulations
• Demonstrated ability to build trust and maintain reciprocal relationships with a wide range of individuals
• Effective time management, prioritization and organizational skills, with the ability to work independently and collaboratively
• A strong attention to details, and an ability to maintain accurate records and handle administrative tasks efficiently
• Excellent interpersonal, verbal and written communication skills (English)
• An ability to handle confidential information with care and discretion
• A strong work ethic and high level of integrity
• Strong technical skills, including the use of MS Word, Excel, PowerPoint and document management systems
• A strong commitment to advancing equity, accessibility, and inclusivity both internally and in the way processes and internal policies are designed and led

Assets

• Prior HR experience in a unionized environment
• A degree or professional designation in HR (i.e. CHRP designation) A sense of humour

Required Qualifications & Work Environment

• Applicants must be legally entitled to work in Canada
• Physical demands of this position may require the incumbent to spend many hours sitting, walking, bending, keyboarding, working on computer monitor, photocopiers and related equipment, and on occasion lifting heavy books or boxes weighing up to 25 lbs

Target Hiring Salary Range: $65,000-$70,000* based on 40 hours per week. *Salary will be adjusted within the range based on the successful candidate’s skills and relevant experience.

Benefits: Comprehensive benefits package, pension participation and vacation/personal/paid-sick days entitlements (3 weeks of vacation per year)

Location: Toronto, ON. This is a hybrid role. The successful candidate will be expected to work at our Toronto office (474 Bathurst Street) a minimum of three (3) days per week.

Term: Full-Time Indefinite

Position: This role is to fill an existing position that will be vacant at the end of August 2026/early September

Posting Details

The posting closes on Wednesday July 29, 2026 at 10am ET.

Cavalluzzo LLP is committed to equity, diversity, and inclusion within our recruitment practices, and to continue expanding the diversity of our staff team to better represent the Clients we serve. We actively encourage applications from members of equity-deserving communities.

If you don’t tick all the requirements but are excited by this role, we’d still love to hear from you. If you require any accommodations for the application process, don’t hesitate to contact laetitia@eveningsandweekendsconsulting.com.

The Interview & Selection Process

• Please submit your application through our portal here. You will be asked to submit the following:

Your resume

A letter of interest, which should include: What motivates you to join Cavalluzzo LLP

Relevant experience and/or skills you can contribute to the organization

• You will also be asked to answer some questions, including:

Your postal code

Whether you identify as 2SLGBTQIA+; Black, Indigenous, and/or a Person of

Colour; a newcomer and/or immigrant, ; and/or a person living with a disability

• Candidates will be pre-screened by Evenings & Weekends Consulting, which may include scheduling a short introductory call with prospective candidates. Evenings & Weekends Consulting does not use AI or AI powered tools to review, assess and shortlist applicants.
• Successful candidates will be invited to join an in-person first interview in August 2026. A second round of interviews may be held if necessary. A reference check will be conducted for the successful candidate and they will be asked to provide at least 2 references (including at least one from an individually they recently reported to).
• Preparing for an interview takes time and labour, so candidates who interview for this role will be compensated by Evenings & Weekends Consulting at a fixed rate of $100 per interview. Questions will be provided ahead of time, so candidates are able to prepare for the interview as they see fit.
• Note: Evenings & Weekends Consulting and Cavalluzzo may only be able to meet with applicants selected to move forward in the hiring process, but we will provide an update on the outcome of the process to all applicants.

About Evenings & Weekends Consulting

Evenings & Weekends Consulting was created to support emerging organizations, activist groups, charities, labour unions, academic institutions, and community groups by combining our experience and expertise with theirs, as we work together to solve problems, seize opportunities, and make good change happen.

As a values-driven consultancy, we are committed to advancing equity, justice, and social change through ongoing collaboration.

We recognize that every situation, campaign, initiative, and project is different, so we approach each with the uniqueness and curiosity that it deserves. Our clients get innovative and effective solutions tailored to their specific needs.